Finance and HR Manager - Bedok
Overarching Job Purpose
The Finance and HR Manager is expected to provide financial, HR and admin reports and interpret financial information to the GM and SCF Board while recommending further courses of action. He/She is also required to judiciously maintain the financial records of the SCF.
Duties and Responsibilities
Finance and Budgeting Operations
Manage fiscal operations including budget development, monitoring and modification – this will be for four (4) main sources of income – (a) SportSG Annual Grant (b) spexScholarships/spexPotential and athletes programmes (c) Sponsorships, Donations and ( d) programmes, events, membership, courses.
Manage the preparation of the SCF’s budget vis-à-vis SCF’s Multi-Year Sports Plan (MYSP) and thereafter, track expenditures and income/revenue streams.
Maintain proper records and use of donations, sponsorship monies and sponsorship-in-kind.
Continually monitor the events’ financial health and make recommendations to the GM and the SCF Board. This will include the need to conduct reviews and evaluations for cost-reduction opportunities.
Ensure that the SCF Financial, Reserves, Investment and other related Policies are strictly adhered to by all staff and Board members
Accounting Transactions
Manage SCF Accounting transactions which includes collection of cash and monitoring of inward fund transfer, cheque payments, payment to vendors (in accordance with SCF Financial Policy), payroll cheques and issuance of receipts. This includes managing and validating staff claims.
Handling Tax and CPF Related matters.
Filing and archiving of supporting documents.
Audits
Liaise with external auditors to ensure appropriate monitoring of SCF’s finances is maintained.
Liaise with SCF Finance and Audit Sub-Committees, external auditor and, follow up to address areas of concern in consultation with SCF’s GM.
Financial Reports
Prepare monthly and annual financial reports and interpret financial information to the GM and SCF Board Members while recommending further courses of action. This will be done with SCF’ appointed book-keepers.
Management and maintenance the QuickBook accounting system / in-house excel accounts, month end bank reconciliation, cash-in-bank reports and other financial reports as required by SportSG (SOA, SpexTag and SpexMED) or as assigned.
Financial Analysis and Projection
Analyze programme/event/course pricing, variable contributions, results from courses, programmes and events organised and the SCF’s actual performance.
Develop financial trends and projections.
Assets and Inventory
To receive, record and tag all items procured.
Hold custody of SCF assets and inventories and track the issuance and movement.
Procurement
Perform the function of procurement / purchasing officer for SCF.
Courses, Events, Programmes
Collate all registrations and ensure the collection of course, programme, event fees and submission of Skills Future Credit applications, claims.
Human Resource (HR) and Admin
Manage the payroll functions/13th mth AWS, Bonuses, staff claims and reimbursements as well as the annual staff appraisal exercise, staff appointments and resignations and related tasks.
Ensure that data and information residing on the Charity Portal, Registry of Societies electronic system, etc are kept current and updated – this includes the Annual Report, audited Statement of Accounts and updated personal particulars of SCF Board Members.
To manage the application and renewal of Employment Pass/S-Pass for foreign coaches or staff employed by SCF.