Executive Assistant (12 months)

You will work directly with a diverse group of professionals across Sales, Trading, and Research, gaining valuable insights into the financial services sector while building strong interpersonal connections. Be part of a supportive leadership structure where your reliability and attention to detail are recognised as key contributors to the team's overall success.

What you'll do:

• Coordinate daily activities for the Sales team by managing calendar invites, scheduling analyst marketing updates, and ensuring all appointments run smoothly.
• Arrange comprehensive travel itineraries for team members including booking flights, accommodation, visas, and other necessary logistics to facilitate seamless business trips.
• Process and submit travel and business expense claims with accuracy while adhering strictly to internal policies, maintaining meticulous records for audit purposes.
• Organise meeting logistics by sending invitations, arranging dial-ins or video links, preparing presentation materials, and ensuring all participants have what they need.
• Plan analyst lunches, client events, and conferences by managing venue bookings, catering arrangements, and overseeing all logistical details from start to finish.
• Monitor office supplies such as stationery and printed materials regularly to ensure resources are always available when needed.
• Maintain up-to-date client contact databases and distribution lists using CRM systems to support effective communication across teams.
• Collaborate with regional offices-especially the Hong Kong team-to synchronise schedules and coordinate logistics for cross-border meetings or events.
• Support ad hoc administrative tasks as required by the team to ensure smooth day-to-day operations in a dynamic environment.

What you bring:

In this Executive Assistant (12 Month Contract) position, your proven track record in administrative support within fast-paced environments will be invaluable. You bring not only technical expertise but also interpersonal sensitivity that fosters positive relationships among colleagues.

• Demonstrated proficiency in written and verbal communication skills that enable you to interact professionally with colleagues at all levels.
• A proactive approach combined with resourcefulness ensures you can anticipate challenges before they arise and respond quickly when needed.
• Proven experience as a collaborative team player who is comfortable working across departments as well as different time zones.
• A strong sense of ownership paired with accountability allows you to take responsibility for tasks from start to finish without supervision.
• Integrity and discretion are central to your work ethic; you handle sensitive information with care while maintaining confidentiality at all times.
• Client-centric mindset means you consistently prioritise service excellence in every interaction or task undertaken.
• Adaptability is key; you thrive in environments where priorities shift rapidly without compromising quality or reliability.
• Dependability is one of your core strengths; colleagues trust you to deliver on commitments regardless of complexity or urgency.
• Experience using CRM systems for database management is highly desirable as it supports efficient communication within the team.

What sets this company apart:

The organisation's dedication to diversity ensures that under-represented groups feel valued; everyone is encouraged to share ideas freely within a welcoming atmosphere built on mutual respect.

What's next:

If you are ready to make a real difference as an Executive Assistant while growing your career within a supportive team environment, we encourage you to take the next step today!

Apply today by clicking on the link provided-your future starts here.

Do note that we will only be in touch if your application is shortlisted.

Robert Walters (Singapore) Pte Ltd

ROC No.: 199706961E | EA Licence No.: 03C5451

EA Registration No.: R25132560 Madiha Binti Md Ridza