Executive Assistant - Hybrid / Part-time

Employment Type: Full-time/Part-time

About the Role

We are seeking a highly organized, resourceful, and proactive Executive Assistant (EA) to provide professional and personal support to the Executive Director of a leading real estate company in Singapore. This role requires a strategic thinker with strong administrative capabilities, excellent communication skills, and the ability to operate effectively in both virtual and in-person settings.

The Executive Assistant will act as a trusted partner to the Sales Director, ensuring seamless management of daily operations, client interactions, and sales team support.

Key Responsibilities

• Manage the Sales Director’s calendar, including scheduling internal/external meetings, property site visits, client appointments and personal schedule.
• Handle confidential correspondence, prepare professional emails, and draft proposals.
• Organize domestic and international travel arrangements (flights, accommodation, itineraries).
• Anticipate the Director’s needs, ensuring their time is optimized for high-value activities.

• Assist in managing client relationships: liaise with buyers, sellers, developers, and agents on behalf of the Director.
• Support in the preparation and managing of property marketing materials, property listings and client proposals.
• Coordinate property showings, and networking events (both virtual and on-site).

• Assist in preparing sales contracts, agreements, and compliance documentation.
• Maintain digital filing systems (CRM, shared folders, property databases).
• Support recurring team meetings: agenda preparation, notes/minutes, and action tracking.

• Conduct research on market trends, competitor activities, and new property launches.
• Track key deadlines for projects, marketing campaigns, and client deliverables.
• Provide onsite support during property launches, sales events, and client meetings (when required)

Requirements

• Diploma/Degree in Business Administration, Real Estate, or related fields.
• 1-2 years’ experience as an Executive Assistant, Personal Assistant, or Sales Coordinator (real estate industry experience preferred).
• Positive work attitude and openness to learn will be considered over qualifications and work experience
• Strong organizational, multitasking, and problem-solving skills.
• High proficiency with Google Suite/Microsoft Office applications (Excel, Word, PowerPoint).
• Familiarity with CRM systems (e.g., Zoho, HubSpot, or property-specific CRMs) is a plus.

• Discretion and ability to handle sensitive information with confidentiality.
• Excellent written and verbal communication skills in English (Mandarin knowledge is an advantage to liaise with Chinese clients).
• A proactive self-starter who anticipates needs and takes initiative.
• Flexible to work both virtually and on-site (site visits, events, and client meetings).
• Strong interpersonal skills and professional presence.

• Hybrid role: primarily remote, with in-person requirements for property viewings, events, and key meetings.
• Working hours: flexible

• Competitive salary based on experience.
• Performance-related incentives.
• Opportunities for professional development and growth in the real estate sector.
• Dynamic working environment with exposure to high-value real estate transactions.