Finance Operations Executive

Working closely with both training operations and finance teams, the role requires strong attention to detail, good coordination abilities, and a commitment to maintaining process integrity.

Working Hours: Monday - Friday (9:00 am - 6:00 pm)

Working Location: 158 Kallang Way, Singapore 349245, #03-05

Key Responsibilities:

• Review and validate post-course documents such as attendance records, assessments, feedback forms, and trainer reports.
• Ensure all documentation meets internal compliance standards before submission to the Finance team for invoicing and payment processing.
• Coordinate with the Training Support and Operations teams to address missing or incomplete information.
• Maintain and update internal trackers and compliance checklists for all training runs.
• Assist in preparing compliance summaries and reports for management review.
• Support the preparation of audit-ready documentation for internal and external audits.
• Collaborate with the Finance team to ensure timely issuance of tax invoices and accurate payment records.
• Contribute to the continuous refinement of post-course validation processes and suggest improvements.

Requirements:

• Diploma in Business Administration or a related discipline.
• Strong eye for detail and a systematic approach to work.
• Good communication and coordination skills to liaise across multiple teams.
• Familiarity with documentation handling, compliance processes, or quality checks is an advantage
• Proficiency in Microsoft Excel or other tracking tools