Project Document Controller

Job Responsibilities:

• Manage and control all project documentation (incoming and outgoing).
• Ensure all documents meet project and company quality standards.
• Maintain document control logs and registers for tracking and traceability.
• Liaise with engineering, procurement, and construction teams for document coordination.
• Prepare transmittals and distribute documents to relevant stakeholders.
• File and archive documents (both digital and physical) systematically.
• Translate technical and administrative documents between English and Mandarin as needed.
• Provide interpretation support during meetings or discussions with Chinese-speaking counterparts.
• Handle communication and coordination with Chinese-speaking clients and vendors.
• Monitor document versions and ensure proper control procedures are followed.
• Assist in documentation audits and compliance processes.

Job Requirements:

• Diploma or higher in Engineering, Business Administration, or related fields.
• Minimum 2-3 years of experience in document control, preferably in oil & gas or EPC projects.
• Proficient in Microsoft Office and document control systems (e.g., Aconex, EDMS).
• Fluency in Mandarin and English is mandatory – both written and spoken.
• Able to translate documents and converse with Chinese clients confidently.
• Excellent communication and organizational skills.
• Familiarity with ISO standards and document management protocols is an advantage.