Project Admin / Document Controller

Job Summary

We are seeking a detail-oriented and proactive Project Admin / Document Controller to support our ongoing projects. This role is responsible for handling administrative duties across three different projects, ensuring accurate documentation, smooth coordination, and compliance with company standards.

• Provide full administrative support to project teams across three projects.
• Manage and control project documentation, ensuring accuracy, version control, and proper filing (soft and hard copies).
• Maintain and update project records, logs, and reports in line with company procedures.
• Prepare, format, and distribute project correspondence, minutes, and reports.
• Track project deliverables, schedules, and submission deadlines.
• Coordinate with project managers, engineers, and clients to ensure smooth workflow.
• Assist in procurement and logistics coordination (e.g., raising purchase requests, delivery follow-ups).
• Support project team in compliance with ISO/OSHA standards and internal quality procedures.
• Handle general administrative duties such as filing, scanning, and data entry.
• Any other ad-hoc tasks assigned by management.

• Diploma or equivalent qualification in Business Administration, Project Management, or related field.
• At least 2 years of relevant experience in project administration or document control (construction/engineering industry preferred).
• Proficient in MS Office (Excel, Word, PowerPoint); knowledge of project management/document control software is an advantage.
• Strong organizational skills and attention to detail.
• Ability to multitask and handle multiple projects simultaneously.
• Good communication and coordination skills.
• Proactive, reliable, and able to work independently with minimal supervision.