Assistant Facilities Manager - Tampines

Assistant Facilities Manager

Work Dynamics - Integrated Facilities Management

The AFM supervises facilities technician, manages vendor relationships, coordinates maintenance activities, and ensures compliance with health and safety standards.

KEY RESPONSIBILITIES

• Support the Site Lead in the oversight of onsite operations, working closely with the Hospitality Lead to ensure smooth coordination and service delivery
• Ensure efficient and effective maintenance and timely completion of works
• Develop and maintain facilities management policies, procedures, and standards
• Provide regular reports to Site Lead on facilities performance metrics and operational status
• Manage departmental resources and contribute to budget planning and control

• Manage day-to-day facilities operations to maintain a world-class working environment that creates a wonderful workplace experience for employees
• Carry out all minor mechanical & electrical repairs and troubleshooting relating to workplace systems (excluding AV) and utilities, ensuring work is planned and executed to minimize risk or inconvenience
• Responsible for the management and planning of preventative maintenance works and services
• Oversee weekend preventative maintenance (PPM) works as required
• Manage relationships with housekeeping, indoor landscaping, and pest control partners to ensure highest quality of service
• Conduct and supervise regular facilities inspections and audits
• Serve as the primary point of contact with building management for daily operations affecting employee, guest, and candidate experience
• Ensure office facilities, air-conditioning, lighting, furniture, and office equipment are well-maintained
• Maintain all site documentation and playbooks with current information
• Manage and assign work request tickets and ensure timely completion
• Assist in special events within the office including furniture moving and multipurpose room setup for training/events
• Lead response to critical out-of-hours issues and emergency situations
• Ensure certification of safety supplies, including proper stocking of First Aid boxes

• Utilize CMMS to track and manage maintenance requests
• Oversee implementation and management of occupancy and utilization sensors
• Coordinate technical workplace works for all Move, Add and Change (MAC) requests and Additions & Alterations works
• Maintain site space planning tools and ensure floor plans are regularly updated

• Manage projects, including upgrades, and oversee variation works
• Prepare and submit justifications for variation works
• Support client in achieving corporate goals such as sustainability initiatives to help reduce client's carbon footprint
• Implement quality maintenance programs and comply with government/statutory regulations

• Serve as the primary vendor point of contact for daily operations
• Manage vendors contracted under service providers to ensure compliance with service level agreements
• Calculate and compare costs for goods and services against industry averages
• Be responsible for raising PO and receiving invoices for services less than established thresholds - verifying, scanning, filing, tracking, and submission to finance team for payments

• Implement quality maintenance programs and comply with government/statutory regulations
• Conduct regular audits of building, M&E facilities and works
• Develop and maintain emergency response procedures
• Monitor and maintain environmental controls and sustainability initiatives