Operations Executive

About Motion Media Works

Motion Media Works is an AV event production company supporting conferences, exhibitions, livestreams, LED walls, hybrid events and corporate productions across Singapore.

We are looking for a reliable, detail-oriented and proactive Operations Executive to support the planning, coordination and execution of daily operations.

This role is ideal for someone who remains calm under pressure, enjoys solving problems, takes ownership of tasks and can adapt quickly in a fast-paced environment. You should enjoy organising schedules, coordinating people and ensuring tasks are completed accurately and on time.

The ability to build positive working relationships while ensuring tasks are completed effectively is critical to success in this role.

We value individuals who are open to feedback, willing to learn and committed to continuous improvement. We welcome candidates who are looking to build a long-term career and grow together with the company as we continue to expand.

• Coordinate daily manpower deployment and crew schedules
• Follow up with technicians, drivers and operational crew to ensure tasks are completed accurately and on time
• Monitor job progress and help resolve operational issues
• Support planning and coordination of deliveries, collections, setup and teardown activities
• Prepare operational checklists, job briefings and deployment information
• Coordinate warehouse activities to ensure equipment readiness for upcoming jobs
• Follow up on inventory, maintenance, housekeeping and equipment-related tasks
• Maintain operational records, schedules and inventory-related information
• Communicate with customers and internal teams when required
• Support continuous improvement of operational processes and workflows
• Work closely with management to ensure smooth day-to-day operations

What We Are Looking For

We are looking for someone who is:

• Reliable and dependable
• Able to remain calm and logical under pressure
• Strong communication and interpersonal skills
• Proactive, resourceful and willing to take ownership of tasks
• Adaptable and able to handle changing priorities
• Able to handle last-minute changes and operational challenges
• Detail-oriented and organised
• Open to feedback, coaching and continuous improvement
• Comfortable working in a warehouse and events environment
• Comfortable working closely with technicians, drivers and operational crew
• Able to take ownership of mistakes and learn from them
• Enjoys operations work, planning schedules and keeping things organised
• Willing to learn, improve and grow professionally over time

We welcome candidates who are looking to build a long-term career and grow together with the company as we continue to expand.

• This role is primarily based at our warehouse office in Kallang
• You will work closely with technicians, drivers, warehouse personnel, interns and part-time crew
• While primarily office-based, you will be expected to interact regularly with warehouse operations and operational teams throughout the day
• Occasional on-site support may be required during events or operational requirements

• Monday to Friday: 1:00 PM – 9:30 PM (inclusive of 1-hour dinner break, typically between 5:00 PM and 6:00 PM)
• Saturday or Sunday: 2:00 PM – 8:30 PM
• One weekend day will be scheduled as a working day, while the other will be a rest day, based on operational requirements

• Join a growing company with opportunities for career progression
• Work closely with the management team and gain broad exposure to operations, logistics and business execution
• Be part of a fast-paced and supportive team environment
• Opportunity to grow into Senior Operations Executive, Operations Supervisor or Operations Manager roles

If you enjoy organising people, solving problems and keeping operations running smoothly, we'd love to hear from you.