Assistant Cost Control & Commercial Manager
Job Description
Manages Contract lifecycle including all activities relating to contracts for equipment maintenance.
Accurately measure contractor performance to ensure service delivery completeness and accuracy including milestone achievement.
Provide high-level analysis and strategic advice to Head of Commercial and other business managers on current and future contracts to achieve best outcome for the business.
Develop and manage recoverable database to facilitate the preparation of analytical reports for monthly management meeting.
Create a document management system by standardizing document templates across the Contracts area of the business.
Negotiate with suppliers/vendors and stakeholders to achieve best outcome.
Liaise with 3rd parties, contractors, and key stakeholders to ensure performance standards are maintained.
As needed, negotiate with suppliers to achieve demonstrated cost savings across the business.
Resolving recoverable disputes with 3rd parties, contractors, etc
Prepare scope of contract including request for tender documentation
Supports the Operations & Commercial teams with ad hoc requests.
Take lead in the development and review highly complex documentation, including service level agreements, tenders, proposals, evaluation plans, contracts, and support senior management on other legal documents ensuring accurate and correct legal interpretation.
To be involved in strategic procurement projects.
Continuously monitor the Coset per REQ, Define schedule of Rates
Govern the Resources setting in the best interest per Cost and Services
Advise OSS and related departments onto their potential to improve OPEX cost.
Work together with Head of Commercial to uphold high level of integrity of the teams.
Developing category plans and identifying risks, issues and opportunities to generate improvements in the business operations including analysing spend data vs budgets vs contractual commitments.
Compile City Procurement and Client’s Procurement Policy and governance process. e.g. tender and RFx.
Develop and Refine Procurement Policy from the guidance of Head of Commercial
Team up with Head of Commercial to handle with Annual Audit on Cost related Procedure and process.
Supporting the completion of Non-Trade Procurement reporting including:
Saving tracker and saving approvals
Job Specifications
A degree in commerce, business, finance or similar from a recognised university – essential
Diploma or Certification on Contract Management
Experience in service procurement and indirect MRO procurement process
Knowledge in Six Sigma and able to apply in Cost re-engineering projects.
Minimum of 5–8 years of procurement experience preferably in Facilities Management, Retail or Consumer Goods sector.
Demonstrated experience conducting high quality face to face commercial negotiations for multimillion dollar (maintenance contracts).
Excellent analytical, quantitative, business acumen and strong negotiations skills with proven record in liaising with suppliers and sub-contractors.
Experience in inventory management system.
Excellent interpersonal and communication skills, both verbal and written in both English and Bahasa Malaysia, able to work independently.
IT literate and proficient in Microsoft office.