[ref. o57304504] Bukit Merah - Administrative Executive

We are currently hiring two Administrative Executives to support our growing teams in the Tax and Outsourcing and Corporate Secretarial departments. If you are organised, detail-oriented, and thrive in a fast-paced professional environment, we welcome you to apply and be part of our dynamic team.

• Provide secretarial and administrative support to the Tax Partners and team
• Manage meeting schedules, appointments, and correspondence
• Assist in client portfolio management, onboarding, and engagement processes
• Support billing, invoicing, and service proposal preparation
• Handle mail, courier dispatches, and document filing
• Maintain data entry records
• Oversee office supplies and equipment
• Cover reception duties on an ad-hoc basis
• Any other administration related matters as required by the Partners/Executive Directors

• Provide administrative support to the Partners/Executive Directors in the Outsourcing and Corporate Secretarial teams
• Assist in client proposals, onboarding, and engagement documentation
• Maintain and organise company and client records (digital and physical)
• Handle emails, phone calls, and official correspondence promptly
• Prepare invoices, reports, and other official documents
• Manage office supplies and support general office upkeep
• Assist in ad-hoc administrative tasks and projects
• Cover reception duties on an ad-hoc basis
• Any other administration related matters as required by the Partners/Executive Directors

• At least 2 years of experience in an administrative or secretarial role, preferably in professional services, accounting, or corporate secretarial firms
• Strong organisational and time management skills
• Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with document management systems is a plus
• Excellent communication and interpersonal skills
• Ability to multitask and work independently in a dynamic environment
• Understanding of tax or corporate secretarial processes is advantageous (depending on the role)