Executive/Senior Executive (Administration and Operations) - Toa Payoh

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

• Support full-time, part-time, visiting, and adjunct appointments and reappointments, including compiling application materials and coordinating with OHR.
• Coordinate logistics for campus visits (e.g. flights, accommodation, per diem processing), in collaboration with the Search Committee, Head of Department and Admin Lead.
• Gather reference and external review letters for appointments, promotions, and tenure cases.
• Monitor teaching workload and provide administrative support for full-time, part-time, and visiting staff before, during, and after each semester.
• Track and verify monthly teaching hours for part-time staff.
• Ensure timely and accurate responses to queries through established Service Level Agreements.
• Prepare ad-hoc reports as requested by HOD, Deputy Heads, or Admin Lead.

• Plan and execute alumni events such as reunions, lectures, and networking sessions in coordination with Deputy Head (External Relations).
• Serve as the main point of contact for alumni inquiries and maintain an up-to-date alumni database.
• Support meetings and initiatives involving alumni and external stakeholders.
• Monitor on budgets and activities related to alumni relations and development.

• Assist with the coordination of student and faculty awards, scholarships, and prizes.
• Maintain basic records of award categories, deadlines, and recipients.
• Help prepare nomination materials and track submission timelines.
• Support communication with faculty, students, and relevant departments.
• Provide logistical help for award presentations or announcements.

• Degree holder in any discipline.
• 2-4 years of relevant administrative experience, preferably in an academic or public sector environment.
• Experience in people coordination, event planning, or faculty/staff appointment processes is an advantage.
• Strong organizational, communication, and interpersonal skills.
• People-oriented, proactive, and solutions-driven with a can-do attitude.
• Able to work both independently and collaboratively with internal and external stakeholders.
• Comfortable working in a dynamic, fast-paced environment with the ability to manage multiple tasks and deadlines effectively

If you thrive in a collaborative environment and possess the necessary qualifications and experience, we encourage you to apply for this exciting opportunity. Join us in shaping the future of education and research at the National University of Singapore.

More Information

Department : Architecture

Employee Referral Eligible:

Job requisition ID : 29261