Bedok - Receptionist cum Admin Assistant

Receptionist Duties:

• First Point of Contact: Greet clients, visitors, and staff in a professional and courteous manner.
• Liaison with Clients and Vendors: Communicate effectively with clients, vendors, and other parties.
• Phone Management: Answer, screen, and transfer calls, ensuring efficient and courteous communication.
• Scheduling and Appointments: Manage calendars, schedule meetings for the Managing Director
• Mail and Courier Handling: Receive, sort, and distribute mail and packages.
• Reception Area Maintenance: Ensure a clean, organized, and presentable reception area, conference room at level 2 and level 3 waiting area.
• Maintain Confidentiality: Handle sensitive information with discretion and professionalism.

Administrative Support Duties:

• Data Entry and Filing: Maintain accurate and organized records, including data entry, document filing, and record-keeping
• Office Supply Management: Monitor and order office supplies, ensuring sufficient inventory.
• General Administrative Tasks: Provide general administrative support, including photocopying, faxing, and document preparation as and when required by the Executive Assistant
• Travel Arrangements: Assist with booking flights, hotels, and other travel arrangements as and when required by the Executive Assistant
• Event Coordination: Support with planning and coordinating office events as and when required by the Executive Assistant
• Other Tasks: Perform ad-hoc duties as assigned by the Executive Assistant
• Maintain Confidentiality: Handle sensitive information with discretion and professionalism.

Working Hours:

Mondays to Fridays

8 am to 6 pm