Corporate Secretarial and Administrative Executive - Bukit Merah

This role is critical for ensuring smooth corporate governance, efficient office operations and meticulous record-keeping.

• Assist the corporate Secretary in all matters related to corporate compliance and governance
• Assist in the preparation of notices, agendas, board packs and other materials for Board Meetings, Annual General Meetings (AGMs) and Extraordinary General Meeting (EGMs)
• Attend meetings to take minutes and subsequently draft and circulate minutes of meetings and written resolutions.
• Maintain and update all statutory registers and records in accordance with the Companies Act, Chapter 50
• Establish, implement and maintain a systematic filing system for both physical and electronic documents, including corporate records, contracts and confidential correspondence
• Manage the entire lifecycle of documents, controlling distribution, ensuring proper version control and managing archival and retrieval processes
• Ensure the security, confidentiality and integrity of all corporate and legal documents
• Organise and manage the company’s central depository of legal and corporate documents.
• Manage calendars, schedule appointments and coordinate meetings for senior management
• Handle incoming calls, emails, and other correspondence, redirecting as necessary
• Process and submit expense claims
• Schedule and coordinate all logistical aspects for meetings, whether physical, virtual, or hybrid

• Diploma in Business Administration or Law or related field
• Minimum of 2 to 3 years of experience in a corporate secretarial, legal or senior administrative role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Proficiency with video conferencing platforms, particularly Zoom and MS Teams.
• Exceptional organizational skills with a high degree of attention to detail
• Ability to multitask, prioritize a demanding workload and meet strict deadlines
• High level of integrity, discretion and professionalism in handling confidential information
• Good written and verbal communication skills
• Familiarity with document management software