Personal assistant cum sales admin [Japanese speaking/ UP TO $5k]

Responsibilities:

• Personal Assistant to CEO (40%):
• To manage CEO’s calendar, appointments, meetings, and travel arrangements.
• To provide high-level administrative, coordination, and project support to ensure the CEO’s effectiveness in strategic, operational, and client-facing responsibilities.
• To act as a bridge between the CEO, internal departments, and external stakeholders (suppliers, consultants, project partners, and clients).
• To translate meeting minutes, contracts, and commercial documents when required, ensuring accuracy and confidentiality.
• To organise and attend BOD meetings, prepare documents, take meeting notes, and write the minutes.
• To handle confidential documents and company data with discretion.

Sales administration activities (50%):

• To support the sales department with sales administrative tasks including preparing quotations, tenders, etc.
• To receive, verify & process orders through internal liaison.
• To prepare marketing presentation materials and samples.
• To maintain and update sales & customer records, distributor agreements, etc.
• To compile monthly sales reports.

Marketing activities (10%):

• To plan & monitor various marketing activities to be executed by the Marketing Executive.

Requirements:

• Min. 5 years’ experience in a similar position.
• Familiarity with sales reports and sales records.
• Proficiency with word processing and spreadsheet software.
• Excellent organisational and multitasking skills.
• Excellent written and verbal communications skills in both English and Japanese, in order to do translation & act as translator for CEO, when communicate with the headquarter in Japan & Japanese-speaking clients.
• Exceptional interpersonal and customer service skills.

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

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