HR & Admin Assistant

• Employment Type: Permanent
• 5-day work week
• Location: Central West
• Company transport provided at Clementi MRT

Job Summary

We are looking for a proactive and well-organised HR & Admin Assistant to support daily human resources operations and oversee administrative and building facilities matters. This role is ideal for someone who enjoys handling both people-related tasks and operational coordination, ensuring a smooth and efficient workplace.

Key Responsibilities

• Assist in end-to-end recruitment processes, including job postings, interview coordination, and onboarding.
• Maintain accurate employee records, HR databases, and personnel files.
• Support HR administration such as leave management, attendance tracking, and employment contracts.
• Assist in monthly payroll processing, including data collection, verification, and coordination with payroll vendors or internal systems.
• Ensure payroll accuracy, timeliness, and compliance with company policies and statutory requirements.
• Support employee engagement activities and internal HR communications.
• Handle general HR and payroll-related queries from employees.
• Assist in ensuring compliance with company policies and local labour regulations

• Provide general administrative support, including document preparation, filing, and office coordination.
• Assist in managing office supplies and inventory.
• Support the upkeep and smooth operation of building facilities.
• Liaise with vendors, contractors, and service providers for maintenance, repairs, and servicing.
• Coordinate facilities-related issues such as access cards, workspace setup, and office equipment.
• Ensure a safe, tidy, and well-maintained office environment.

• Diploma or equivalent qualification in Human Resources, Business Administration, or related fields.
• 1–2 years of experience in HR and/or administrative roles preferred.
• Basic knowledge of HR practices and employment administration.
• Strong organisational skills with attention to detail.
• Good communication and interpersonal skills.
• Ability to multitask and work independently.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Knowledge in InfoTech will be an advantage.

• Supportive and collaborative work environment.
• Opportunities to gain hands-on experience across HR and facilities management.
• Learning and growth opportunities within the organisation.