Geylang - Assistant Manager, Learning Support, Learning & Professional Development

Reporting Structure: The incumbent will report to Senior Deputy Director, Learning & Professional Development

Key Responsibilities

• Coordinate with funding agencies, such as Skillsfuture Singapore, to secure funding for structured training courses
• Process back-office paperwork to ensure compliance with the requirements of various funding agencies
• Ensure delivery of updated course funding information to learners and potential learners and advising them on course funding options
• Handle enquiries relating to course funding
• Manage and streamline operations and administration of subsidies and other course funding, including processing funding applications and disbursements, by working closely with the Finance team

• Provide support for course curriculum development and preparation, e.g. research, course material layout and design
• Liaise with course developers and/or trainers for content to be included in course curriculum and materials
• Secure copyright permissions from third party content providers for use in structured training courses
• Coordinate training operations and learning management system administration with Event Operations team

• Provide administrative support for applications for specialist accreditation and reaccreditation, including compiling application folios, arranging examinations and interviews, and preparing accreditation awards

• Coordinate management reporting
• Support budget planning and tracking
• Provide general administrative support for department functions, e.g. managing inventory, arranging meetings, taking meeting notes, executing procurement and payment processes, updating websites, etc.

• Minimum diploma with at least 7 years’ relevant working experience.
• Prior experience in training course administration, handling assessment or accreditation processes, administering Skillsfuture Singapore funding, or using learning management systems would be an advantage
• Prior experience in legal support roles, such as paralegal or legal secretary in a law firm or legal department, would be an advantage.
• Able to build positive and productive relationships with colleagues and other stakeholders.
• Good interpersonal, writing, communication and presentation skills.
• Meticulous, resourceful and organised.
• Able to multi-task effectively.
• Able to work confidently with members of the Judiciary and legal community
• Proficient in Microsoft Office applications, particularly Microsoft Word, Excel, PowerPoint and Teams.