Corporate Secretarial Executive

Roles & Responsibilities

Job Description

We are seeking a professional to provide a comprehensive range of corporate secretarial services, including company incorporation, changes in company officers, and share transfers.

Key responsibilities for SW International Business Consulting Pte Ltd will include:

• Managing ACRA (Annual Return, Return of Allotment, Appointment of Officers, etc) & IRAS (GST Registration, GST de-registration etc) submissions
• Drafting resolutions for Directors/Shareholders, as well as minutes for Extraordinary/Annual General Meetings, statutory forms, and other related corporate secretarial documents
• Ensuring that statutory records and secretarial files are accurately maintained and up-to-date
• Onboarding new clients and conducting ongoing monitoring, including performing client due diligence checks / KYC / AML etc.
• To handle work pass application for clients’ expatriate staff
• Assisting with various corporate and ad-hoc tasks as required

Key responsibilities for SW International Business Consulting Pte Ltd will include:

• Being responsible for external liaison with government agencies
• Being the key coordinator of the SSG system maintenance process
• Maintaining and updating system procedures, policies, and work instructions to uphold integrity of the Training Provider’s Systems and Capabilities
• Optimizing processes by identifying needs for improvement
• nsuring overall requirements as SSG-Funded Training Provider are implemented and maintained
• Monitoring creation of course runs and learner profiles on Training Partners Gateway
• Monitoring accounts in the Learning Management System (LMS) for new learners
• Liaising with the Trainers to coordinate and plan course schedules.
• Monitor that Admin maintains accurate records of training courses and feedback forms, new learner induction.
• Undertake any other duties or projects as and when assigned

• Diploma, Advanced Diploma, or Degree in a relevant field such as Business Administration, Business Management, Law or equivalent.
• A corporate secretarial qualification or background in compliance is a plus
• At least 2 years of relevant corporate secretarial experience
• A detail-oriented individual with a strong sense of responsibility, a proactive approach to client servicing, and basic commercial awareness
• A team player with a positive attitude, capable of working independently and handling multiple tasks
• Strong interpersonal, verbal, and written communication skills
• Proficient in MS Office
• Strong sense of responsibility