Executive Administrative Assistant [US Tech MNC/UP 7k+] - Toa Payoh

Adecco is partnering with a Technology Multinational Corporation company to search for an Executive Administrative Assistant

• Our client, a global technology company, is seeking an experienced Executive Assistant to support the General Manager of the Asia region within the Global Partner Solutions organization.
• This role involves high-level administrative support, calendar and travel management, and cross-regional coordination.

• Minimum 8 years of Executive Assistant experience supporting senior executives or GMs
• Strong experience managing complex calendars across multiple time zones
• Proficient in coordinating international travel, including bookings and visa arrangements
• Demonstrated ability in managing expenses, purchase orders, and vendor processes
• Independent, proactive, and highly organized with strong problem-solving skills
• Excellent interpersonal and communication skills; able to interact confidently with senior leadership and diverse teams
• Comfortable with office tools such as Outlook and PowerPoint
• Experience working in fast-paced, multinational or regional environments
• Flexible with working hours and available for urgent requests as needed

The Job

• Manage and prioritize the GM's calendar, including internal/external meetings, all-hands, one-on-ones, and offsites
• Proactively resolve scheduling conflicts and communicate changes as needed

• Arrange domestic and international travel (flights, hotels, transport) in line with policy
• Assist with passport, visa, and travel documentation
• Submit and track travel-related expenses

• Prepare and submit timely expense reports
• Ensure all expenses are charged accurately to cost centers

• Raise purchase orders, receive goods/services, and manage invoice approvals
• Ensure compliance with procurement policies and supplier requirements

• Coordinate onboarding logistics with IT and facilities for new hires
• Support offboarding process (equipment returns, access removals, etc.)

• Plan and manage logistics for team events, offsites, and workshops
• Liaise with venue sourcing teams to coordinate external meetings

• Maintain org charts and team distribution lists
• Manage shared calendars for key leadership meetings
• Support general administration for the broader Asia team

• Send your updated resume to: [email protected]
• Email Topic: Apply: Executive Assistant
• We regret to inform that only shortlisted candidates will be contacted.

Personnel Registration Number: R1876435