Legal Secretary (Part Time)

We are seeking an experienced part-time legal secretary to provide administrative and secretarial support to our legal team. This is a long-term, permanent part-time position. Salary will be commensurate with experience.

• General administrative duties
• Data entry & filing and maintenance of both physical and electronic records
• Draft and prepare correspondence, basic legal documents, and standard forms under the supervision of lawyers
• Monitoring of deadlines and lawyers’ schedule
• Preparing bills
• Open new client files, conduct KYC checks, and maintain proper client due diligence records in accordance with firm procedures

• Minimum 2–3 years of experience in a Singapore law firm — candidates with no prior law firm experience will not be considered
• Hands-on experience in at least one practice area: litigation, conveyancing, or corporate secretarial work
• Good command of written and spoken English and Mandarin is required to effectively communicate with predominantly Chinese-speaking clients.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook software applications is essential
• Familiarity with KYC procedures and client file opening processes
• Meticulous, well-organised and can work well under time constraints. Must be prepared to work beyond office hours when required
• Motivated, pro-active and able to work in a team
• Able to work 2 to 3 days a week

Due to quota constraints, the position is intended for Singapore Citizens or Permanent Residents.

Interested applicants are invited to write in via email to jobs@hoandwee.com. Please note that only shortlisted applicants will be notified.