Executive/Senior Executive, Procurement

Job Summary:

The position requires strong follow-up, accuracy, and ownership to ensure timely procurement support in accordance with company procedures.

Key Responsibilities:

• Sourcing and Supplier Management:
• Receive Request to Source (RFS) forms and initiate sourcing activities
• Issue RFQs and coordinate with vendors, including site visits where required
• Consolidate quotations into a clear and accurate comparison table
• Ensure all sourcing information and communications to vendors are accurate and consistent
• Conduct price negotiations with vendors as required
• Procurement Operations:
• Review P R details, evaluation or waiver forms for completeness and accuracy
• Prepare and issue POs upon P R approval
• Follow up on PO acknowledgements, deliveries, and advance payment processes
• Coordinate submission of delivery orders, invoices and approvals for advance payment with Finance where applicable
• Vendor Management & Contracts:
• Support new vendor registration and documentation
• Track contract and maintenance expiry dates and support timely renewals
• Assist in vendor evaluation and performance review exercises
• Maintain professional and timely communication
• Reporting and Documentation:
• Monitor and follow up on open POs on a weekly basis
• Generate monthly reports on PR/PO turnaround time and open PO status
• Maintain complete and accurate procurement records, including RFQs, quotations, approvals, P Rs, POs, and contracts
• Ensure all procurement documents are saved in designated folders and are accessible to relevant stakeholders
• Collaboration and Stakeholder Management:
• Work closely with internal stakeholders to support procurement requirements
• Proactively flag delays or risks and follow through until closure of order

Requirements:

Education and Experience:

• Diploma in Business/Supply Chain or any related field
• 2 to 5 years in procurement or supply chain
• Experience in RFQ coordination, vendor management, price or contract negotiation
• Familiar with PR/PO processes

Skills and Competencies:

• Strong coordination and follow-up skills
• Able to manage multiple RFQs, P Rs and POs and meet timelines
• Good vendor communication and basic negotiation skills
• Good written communication skills
• Proficiency in Microsoft Excel and procurement software, e.g Oracle, willing to learn
• Organized and systematic to maintain documentation
• Ability to work independently and manage multiple tasks in a fast-paced environment
• Ability to work effectively in a team and collaborate with cross-functional departments

• 5 Days work week
• Working Hours: Monday to Thursday 8.30 am to 6.00 pm. Friday 8.30 am to 5.30 pm.