Operations Executive

Operations Executive

We are looking for an energetic, responsible, and highly organised Operations Executive to join our events and photobooth operations team.

This is a hands-on role for someone who enjoys working with people, managing live events, solving problems quickly, and ensuring every activation runs smoothly. You will work closely with clients, venues, suppliers, and part-time event staff to deliver a professional and enjoyable event experience.

• Coordinate and manage day-to-day event and photobooth operations from preparation through to event completion.
• Prepare, test, pack, set up, operate, and dismantle photobooths, printers, cameras, computers, backdrops, props, and other event equipment.
• Troubleshoot basic technical and operational issues involving photobooth software, computers, printers, cameras, Wi-Fi, internet connectivity, and related equipment.
• Act as a key point of contact for clients, venue representatives, suppliers, and event partners before and during event activations.
• Brief, guide, supervise, and coordinate part-time staff to ensure they understand their responsibilities and deliver good customer service.
• Ensure all event setups are completed on time, safely, neatly, and according to client requirements.
• Handle on-site client requests professionally and resolve issues promptly and calmly.
• Monitor event flow, equipment readiness, manpower deployment, and guest experience throughout each event.
• Carry out equipment checks, inventory tracking, stock-taking, packing, and basic maintenance of event equipment.
• Prepare event materials, props, printouts, and other operational items before each activation.
• Assist with event schedules, manpower planning, transport arrangements, client coordination, and operational reporting.
• Report equipment faults, damaged items, missing stock, client feedback, and operational issues to management in a timely manner.
• Represent the company professionally and create a welcoming, engaging, and enjoyable experience for clients and guests.

• Outgoing, extroverted, and confident in interacting with clients, guests, suppliers, and event staff.
• Enjoys working with people and is comfortable in a fast-paced event environment.
• Highly organised, punctual, dependable, and responsible.
• Able to work independently with minimal supervision and take ownership of assigned duties from start to finish.
• Strong time-management skills, with the ability to prioritise tasks, manage multiple deadlines, and ensure event timelines are followed.
• Good communication, coordination, and stakeholder-management skills.
• Comfortable managing, guiding, and motivating part-time event staff during events.
• Good with computers and comfortable using Windows PCs, printers, cameras, Wi-Fi networks, and basic software applications.
• Able to learn and use photobooth software, event systems, and operational tools quickly.
• Able to troubleshoot common technical issues calmly and efficiently during live events.
• Able to remain composed under pressure and respond proactively to unexpected situations.
• Willing to work flexible hours, including evenings, weekends, and public holidays when events are scheduled.
• Physically able to assist with carrying, setting up, packing, and transporting event equipment.
• Prior experience in events, operations, customer service, hospitality, or photobooth-related work will be an advantage.
• Possession of a valid driving licence will be an advantage.