Executive Secretary

Reference ID: 36915

Our client is a premier financial services and consulting firm dedicated to helping businesses and individuals achieve their financial goals and drive business transformation. They are looking for a Executive Secretary.

• Oversee daily office administration, ensuring smooth and efficient operations.
• Manage HR functions, including payroll processing, leave and attendance records.
• Lead recruitment activities: job postings, candidate screening, interview scheduling, and onboarding.
• Maintain employee records in compliance with local regulations and company policies.
• Coordinate employee engagement activities, training sessions, and performance review processes.
• Liaise with external vendors, service providers, and government agencies for HR and office matters.
• Ensure compliance with Singapore employment laws and regulations.
• Manage procurement of office supplies and facilities, ensuring cost-effectiveness.
• Manage CEO’s calendar: schedule appointments, meetings, and conference calls.
• Coordinate and book international and domestic travel, including flights, accommodations, and itineraries.
• Handle visa applications, renewals, and related documentation for CEO business travel.
• Prepare meeting materials, presentations, and reports for CEO as required.
• Screen calls, emails, and correspondence, prioritizing and responding on behalf of the CEO when appropriate.

• Variable Bonus (Based on company and individual performance)
• Annual Leave: 14 days
• Medical Leave

【Requirements & Preferences】

• Diploma in Business Administration, HR, or related field.
• Minimum 5 years’ experience in executive secretary roles.
• Experience in managing multiple schedules
• Fluent in English and Mandarin for smooth communication with stakeholders.
• Experience in office management would be an advantage
• Strong knowledge of Singapore employment laws and payroll processes.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and HRIS systems.

We regret that only shortlisted candidates will be notified.

Recruitment Licence: 12C5051