[ref. n29066316] Toa Payoh - Receptionist

Position Overview:

The role is responsible for ensuring a welcoming and professional office environment by managing front desk operations, office upkeep, and administrative support. This position plays a key role in facilitating smooth daily office operations, coordinating meetings, handling travel arrangements, and supporting the leadership team with administrative tasks.

Key Responsibilities:

• Greet, welcome, and assist guests promptly upon their arrival at the office, ensuring a positive first impression.
• Maintain the cleanliness and organization of the office area, reporting any defects and coordinating necessary repairs.
• Ensure all meeting rooms are well-equipped with necessary stationery and writing materials and make necessary arrangements before business meetings.
• Manage pantry and office supplies, including inventory tracking and ordering to ensure availability.
• Handle incoming and outgoing mail, courier services, and document dispatch.
• Provide travel support for Senior Leadership team, including booking flights, accommodation, and transportation as required.
• Perform other administrative and ad-hoc tasks as assigned by the Managing Director or reporting manager.

Requirements:

• Minimum of a Diploma in Business Administration, Office Management, or a related field.
• At least 2–3 years of experience in office administration, reception, or a similar role.
• Strong organizational skills with attention to detail and the ability to multitask efficiently.
• Excellent communication and interpersonal skills, with a warm and professional demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to handle confidential information with discretion.
• Proactive and resourceful, with the ability to work independently and as part of a team.
• Prior experience in managing travel arrangements and office supplies is an advantage.
• Ability to work after office hours as and when required.

Equal Opportunity Employer:

TVS Motor Company Limited, Singapore Branch is an equal opportunity employer and does not discriminate on the basis of race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status.

We are committed to creating an inclusive environment for all employees.