Warehouse Executive

Warehouse Executive

Job Summary

The Warehouse Executive is responsible for managing warehouse operations, inventory accuracy, and order fulfilment to support daily outlet operations. This role ensures smooth stock movement, proper documentation in NAV (ERP system), and timely coordination with procurement, logistics, and retail teams.

Key Responsibilities

• Oversee daily warehouse operations including receiving, storage, picking, packing, and dispatch of goods.
• Ensure proper handling and storage of food products in compliance with food safety and hygiene standards.
• Maintain an organized warehouse environment to improve efficiency and safety.

• Maintain accurate inventory records in Microsoft Dynamics NAV (ERP system).
• Perform regular stock counts, cycle counts, and inventory reconciliation.
• Investigate and resolve inventory discrepancies.
• Monitor stock levels and highlight potential shortages or overstock situations.

• Verify incoming deliveries against Purchase Orders and Delivery Orders.
• Ensure proper Goods Receipt Note (GRN) processing in NAV.
• Prepare and coordinate outgoing orders for outlets or customers.
• Ensure timely and accurate fulfilment of outlet replenishment orders.

• Update inventory transactions in NAV including stock transfers, adjustments, and GRN.
• Maintain proper documentation for warehouse transactions and audits.
• Work closely with procurement and finance teams on stock reconciliation.

• Coordinate with procurement, operations, and logistics teams to ensure smooth supply flow.
• Support stock planning for promotions, campaigns, and festive periods.
• Assist with supplier returns, claims, and damaged goods management.

• Ensure compliance with food safety regulations and warehouse SOPs.
• Maintain cleanliness and proper storage conditions within the warehouse.
• Follow workplace safety guidelines for material handling.

• Diploma or equivalent in Supply Chain, Logistics, Business, or related field.
• Experience using ERP systems (Microsoft Dynamics NAV preferred).
• Minimum 2–3 years warehouse or inventory management experience, preferably in F&B, FMCG, or retail distribution.
• Strong attention to detail and inventory accuracy.
• Comfortable handling warehouse documentation and system transactions.
• Able to carry heavy goods when required.
• Proficient in Excel and basic computer systems.

• Inventory control & stock accuracy
• ERP / NAV system knowledge
• Warehouse operations management