Project Coordinator (IT)

Singaporean only

Overview

We are seeking a proactive and organized Project Coordinator to support the planning, coordination, tracking, and administrative activities for the IT Projects. This role is suitable for fresh graduates who are interested in project management, IT operations, system implementation, and coordination work within a large-scale and mission-critical environment.

The Project Coordinator will work closely with Project Managers, Technical Leads, Engineers, Vendors, and Stakeholders to ensure project activities, schedules, documentation, and communications are properly managed and tracked.

Key Responsibilities

Project Coordination & Administration

Coordinate daily project activities and support project execution.

Track project progress, action items, milestones, and deliverables.

Support project scheduling, meeting coordination, and resource planning.

Prepare and maintain project documentation, reports, and trackers.

Assist in monitoring project timelines and highlighting potential delays or risks.

Coordinate with internal teams, external vendors, and stakeholders on project matters.

Follow up on outstanding tasks, approvals, and action items.

Meeting & Communication Support

Arrange project meetings, workshops, and discussions.

Prepare meeting agenda, presentation materials, and minutes of meeting (MOM).

Track meeting action items and ensure timely follow-up.

Facilitate communication between project teams and stakeholders.

Support project status reporting and management updates.

Documentation & Reporting

Maintain project documentation repository and version control.

Support preparation of:

Weekly/monthly project reports

Project schedules and trackers

Risk and issue logs

Change request records

Deployment schedules

Governance presentation slides

Ensure project documents are updated and properly organized.

Project Governance & Compliance

Support compliance with project governance processes and procedures.

Assist in tracking approvals, sign-offs, and submission deadlines.

Ensure proper documentation for audits, reviews, and project milestones.

Support coordination for project reviews, testing activities, and deployment preparation.

Coordination with Technical Teams

Work closely with:

Software Engineers

System Engineers

Infrastructure Teams

IT Security Teams

Vendors and external parties

Assist in coordinating testing schedules, deployment activities, and operational support tasks.

Support incident tracking and escalation coordination when required.

Qualifications

Educational Qualification

Diploma or Bachelor’s Degree in:

Information Technology

Computer Science

Business Information Systems

Project Management

Engineering

Or related disciplines

Fresh graduates are encouraged to apply.

Preferred Skills & Competencies

Project Coordination Skills

Good organizational and coordination skills.

Ability to manage multiple tasks and timelines.

Attention to detail and strong follow-up capability.

Basic understanding of project management methodologies.

Communication Skills

Good verbal and written communication skills.

Ability to prepare clear meeting minutes and reports.

Comfortable coordinating with multiple stakeholders and teams.

Technical Awareness

Basic understanding or willingness to learn:

IT project lifecycle

Software development lifecycle (SDLC)

System implementation processes

Testing and deployment activities

Basic understanding of infrastructure, applications, and cloud technologies

Tools & Software Knowledge

Familiarity with any of the following tools will be an advantage:

Microsoft Office (Excel, PowerPoint, Word)

Microsoft Project

Jira / Confluence

SharePoint

Teams / collaboration tools

Preferred Attributes

Positive attitude and willingness to learn

Strong sense of responsibility and ownership

Good teamwork and collaboration mindset

Able to work in a fast-paced environment

Able to coordinate across multiple teams and stakeholders

Good time management and multitasking ability