Events Management (Event Planning and Execution) - Toa Payoh

• Working hours: 09:00 to 18:00 (Monday to Friday)
• Salary: up to $3,800/$4,000 (depending on experience) + Transport Allowance + AWS + VB
• Fun and Dynamic Team with career progression!

Events Management (Event Organiser)

Our client is a subsidiary company of one of Japan’s largest railway operators. As a member of the Promotion Support team, you will be manage and coordinate all aspects of promotional activities.

Job Description:

• Event Planning & Strategy: Assist in developing overall event plans and execution strategies, including concept development, audience targeting, and aligning with business or client objectives.
• Event Timeline Management: Develop and manage event timelines and checklists, monitor and ensure all deliverables are on track. Proactively flag potential delays and adjust timelines as needed.
• Event Budget Management: Monitor budgets, and ensure all spending stays within approved limits. Source cost-effective solutions while maintaining quality.
• Event Vendor Coordination (if any): Coordinate with external vendors (e.g. AV, catering, equipment rental), ensuring timely delivery, quality assurance, and clear communication between vendor & internal teams.
• Event Procurement: Source and purchase necessary items for the event (e.g., materials, equipment, décor)
• Event Logistic Coordination: Organize logistics such as transportation, storage, delivery schedules, and inventory tracking. Coordinate with venues for access, security, and operational needs.
• Event Operations Management: Develop and oversee event operations, including floorplan layouts, seating arrangements, and equipment placement.
• Event Presentation Coordination: Coordinate presentations, slides, and media with speakers and emcees. Ensure technical compatibility and provide AV support if needed.Manage show flow and script timing during the event.
• Event On-Site Management: Serve as point of contact on event day(s), ensuring seamless execution to maintain good service standards, including setup, registration, staff briefing, troubleshooting, and tear-down.
• Event Quality Assurance: Ensure event meets brand standards, audience expectations, and client requirements.
• Client Communication & Relationship Management: Maintain regular updates and clear communication with clients. Manage expectations, provide recommendations, and address concerns. Support long-term relationship building and client satisfaction.
• Post-Event Evaluation: Gather feedback from stakeholders, attendees, and internal teams. Support in compiling post-event reports, including performance metrics and improvement areas. Assist in debrief sessions and apply learnings to future events.

Job Requirements:

• Diploma or Degree in Event Management, Marketing, Hospitality, or a related field
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word)
• Strong written and verbal communication skills in English
• Candidates are preferable to possess a knowledge of the Japanese contents such as Foods, Tourism places, Culture and characters of each area in Japan
• Minimum 2–4 years of experience in event coordination, project management, or related roles
• Proven experience in managing end-to-end event logistics and operations
• Strong understanding of event planning, budgeting, and timeline tracking
• Experience liaising with vendors, clients, and internal teams
• Comfortable working both independently and as part of a team
• Able to manage multiple projects under tight deadlines
• Willingness to work flexible hours, including weekends and evenings during events
• Strong problem-solving and crisis management skills
• Exceptional attention to detail and organizational skills
• Ability to remain calm and professional under pressure

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