Assistant Manager/Manager, Facilities Management

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

NUS-ISS is seeking a resourceful and hands-on Assistant Manager/ Manager in Facilities Management. The incumbent will be responsible for the technical management of our building oversees preventive and corrective maintenance, ensures statutory compliance and manage on-site service providers to ensure a safe, functional and well-maintained environment for all stakeholders.

• Manage daily facilities activities and ensure efficient functioning of building systems to support business operations.
• Evaluate and manage contractors and service providers to ensure compliance to contractual obligations and service standards.
• Supervise contractors in performing preventive and corrective maintenance, ensuring high-quality workmanship
• Assist in budgetary planning and controls.
• Manage end-to-end procurement processes for goods and services in accordance with corporate purchasing policies.
• Plan and manage activities relating to maintenance, repair and upkeep of building's facilities.
• Conduct regular inspections with team and contractors to identify follow-ups and ensure timely response to feedback and requests.
• Maintain accurate data documentation and records of repair and maintenance activities and approvals to comply with ISO requirements.
• Enforce WSH practices, conduct regular safety inspections and risk assessments and ensure compliance with local regulations.
• Serve as an in-house Fire Safety Manager and taking lead in all fire safety activities.
• Undertake other duties as assigned to ensure facilities operational readiness.

• Diploma/ Degree in Facilities Management, Engineering, Building Services or a related discipline with minimum 8 years of relevant work experience in facilities management.
• Strong proficiency in building systems including AACMV, BMS, electrical, plumbing, fire protection and lift systems, etc. and in managing soft services.
• Strong knowledge of statutory building requirements, safety procedures and regulations and risk management.
• Resourceful and technically competent in identifying and implementing effective solutions.
• Strong communication and interpersonal skills to work effectively with stakeholders and contractors.
• Willingness to perform hands-on tasks when necessary to ensure business operational readiness.
• Ability to work independently and collaboratively within the team.
• Flexibility to work on Saturdays and evenings in exigencies of service.