Administrative ASSISTANT

Roles & Responsibilities

• Monitor the implementation of HR policies and procedures followed by managers and staff.
• Manage the work pass applications (WP/SPass/EP) and status including monitor of the expiry dates.
• Prepare confirmation letters, and monitor contract expiry for renewals.
• Update and manage employee records.
• Perform other duties as assigned.

• Acquire and maintain office furnishing, equipment and supplies, and provides administrative support for the maintenance of the telephone, communication and computing system.
• Perform reception duties, address all general inquiries and attend to office security matters.
• Perform other duties as assigned.
• Work with the manager to deal with daily administrative affairs, including document organisation, filing, meeting arrangement and record, etc
• To maintain and update projects database.
• To follow up on workflow processes in the administration department. Generate delivery orders, invoices, forms, reports and efficiently send out documents.
• Able to handle ambiguity and confidentiality
• Back-up for team members
• Any other ad hoc duties as assigned by the manager
• MOM work passes updates and handling of surveys