Part-time CFO Admin (4 hours per day, 4 days per week)

Job Description

• Preparation of presentation to senior management
• Provide administrative support, including calendar management, expenses and travel for CFO Organisation
• Partner with teams to coordinate activities and projects
• Plan and organize internal onsite and offsite meetings, ensuring timely preparation of agendas and meeting minutes
• Coordinate registrations for conferences, symposia and local / international congresses
• Set up meetings – liaise with attendees (in-house or externally) and arrange needed resources (e.g., teleconference, projection, meals)
• Maintain enterprise information, including but not limited to organizational charts, rosters, birthday list, distribution lists, territory maps, photo library, etc.
• Participate in team meetings to support coordination and delegation of tasks and projects
• Collect, record, monitor, verify, and consolidate relatively complex data and information from multiple sources, and often with short lead time
• Manage general inquiries and route questions to appropriate resources
• Perform other duties as assigned

• High school diploma with 5+ years of related administrative experience required.

• Ability to maintain a high level of integrity and discretion in handling confidential information
• Strong attention to detail and organized with a systematic approach
• Resilience under pressure
• Ability to prioritize information and meetings on behalf of team members / senior leadership
• Proven administration experience within a fast-paced international organization
• Experience with data management and MS Office (e.g., PowerPoint, SharePoint, OneNote, MS Teams, and Zoom)
• Willingness to help and learn with a team player mentality
• Ability to work in a field of uncertainty and ambiguity