Assistant Manager, Corporate Secretarial

Assistant Manager, Corporate Secretarial

Job Description

The Corporate Secretarial Assistant Manager will assist in handling a portfolio of Singapore incorporated companies and ensure that all corporate company secretarial matters of our clients are handled in an efficient, timely and orderly manner.

• Manage a portfolio of local and foreign clients, including private companies limited by shares, companies limited by guarantee, variable capital companies (VCCs), branch offices.
• Handle full spectrum of corporate secretarial duties including company incorporations, registration of foreign branches, striking-off of companies, preparation of directors’/ shareholders’ resolutions for on-going corporate secretarial matters for clients, application of employment passes, etc.;
• Communicate with clients independently;
• To attend meetings, writing of minutes, etc.;
• To ensure proper and timely filing of the statutory forms/returns to ACRA;
• Regularly maintain clients’ statutory books, ensuring that all documents and records are properly filed, and perform proper housekeeping of clients’ records;
• Monitor all corporate secretarial matters to ensure that all compliance timelines are met;
• Undertake ad-hoc corporate secretarial and other tasks as assigned;
• Ensure corporate governance best practices and compliance with statutory, regulatory, and KYC requirements.
• Guide and train team members to enable them to carry out their roles effectively and efficiently.

• At least a Professional Certificate/Bachelor’s Degree/Post Graduate Diploma/Professional Degree holder. Having a qualification from the Chartered Secretaries Institute of Singapore (CSIS) or a similar qualification recognized in Singapore is preferred.
• Minimum of 6 to 7 years relevant working experience in corporate secretarial work.
• Knowledge in Companies Act, VCC Act, CS Guidelines, AML/CFT requirements and other relevant laws and regulations.
• Must possess good communication, analytical and problem-solving skills.
• Able to work independently under tight deadlines, while also being a good team player
• Good computer skills, with familiarity in XBRL considered an advantage.
• Familiar with filing of statutory forms and Companies Act.
• Possess strong attention to detail and consistently delivers work with a high degree of accuracy.