Toa Payoh - HR Executive, Singapore, Australia, New Zealand (Renewable 12-Months Contract)

ABOUT US

We are looking for a motivated and detail-oriented HR Executive to join our team and gain hands-on experience in a dynamic, multicultural, and regionally focused environment.

JOB SCOPE

This role is perfect for someone who is eager to learn, grow, and contribute to a global organization while developing a deeper understanding of regional HR practices.

KEY TASKS AND RESPONSIBILITIES

• Maintain and ensure good data accuracy of employee data in Workday (HRMS), BIPO (payroll), Egencia (travel management system), Enablon (HR monitoring), Concur (expense claims), and other HR-related platforms.

• Interface with outsourced payroll providers for Singapore, Australia, and New Zealand, ensuring accurate data entry and timely payroll submissions, including statutory and taxation submissions, and administration of leave records.
• Be the main point of contact for payroll-related matters.
• Manage the group insurance program, renewal, enrolment, and support employees with their requests or claims.

• Coordinate end-to-end recruitment for Singapore, Australia, and New Zealand, including job postings, resume screening, scheduling interviews, and conducting reference checks.

• Execute onboarding and offboarding processes using checklists, ensuring compliance and a smooth employee experience.

• Manage employment work pass applications for expatriates and foreign hires.
• Process purchase orders and receipts for all HR-related invoices in SAP.
• Prepare HR-related documents, such as employment contracts, letters, policies, and reports.
• Support the implementation of policies and procedures, ensuring alignment with regional requirements.
• Purchase pantry supplies, office stationeries, and manage requests with vendors for office administration items.
• Assist overseas counterparts with obtaining legal signatories from the Senior Management in the Singapore office.
• Track HR Administration financial expenditure according to budget.
• Organize employee engagement initiatives, events, and welfare hampers (e.g., get well soon, birth of newborn, wreaths).
• Liaise with government or external agencies on employee matters.
• Support ad-hoc HR projects and continuous process improvements.

JOB SPECIFICATIONS

• Strong attention to detail and a high level of accuracy.
• Proficiency in Microsoft Office (e.g., Word, Excel, Powerpoint) or Google suite applications (Docs, Sheets, Slides).
• Excellent communication, interpersonal, organizational and multitasking skills.
• Comfortable dealing with a high volume of data and numbers.
• Confidence to work independently as part of a team.
• Ability to maintain confidentiality and handle sensitive information.

• Able to start in end May or early June 2025.
• 2 or more years of HR executive or administration experience.
• Diploma or Bachelors Degree in Human Resources, Business Management, or any other relevant field of study.
• Interest and/or experience in Singapore, Australia, New Zealand markets and local employment laws.
• Familiarity with HRIS and payroll systems (e.g., Workday, BIPO, SAP, Egencia, Enablon, Concur, etc.).
• Positive attitude, willingness to learn, and a team player.

• A competitive monthly base salary between SGD 4,000 - 4,500.
• Working Hours: Monday to Friday, 9:00AM to 6:00PM SGT.
• Hybrid RTO and WFH policy: 3-days in Office, 2-days WFH.
• Office located in the CBD.
• Attractive group insurance coverage comprising medical and dental.
• 18 days of Annual Leave, and other applicable statutory leaves.
• Opportunity to work in a multicultural, dynamic, collaborative, and inclusive organizational culture.
• Hands-on experience in a global HR environment with regional exposure to Australia and New Zealand.
• Chance to contribute to meaningful HR projects and initiatives with a regional and global impact.
• A platform to build your HR expertise and expand your professional network.
• On-the-job training will be provided to facilitate your onboarding into the role.

• Cares for Self & Others: You demonstrate self -awareness and nurture an inclusive and safe environment empowering people to do their best.
• Collaborates for Success: You work together across boundaries to achieve shared goals.
• Commits to Customers: You understand (Internal & External) customers’ needs and take action to meet them.
• Drives Results: You deliver sustainable results and strive for excellence.

Shapes The Future: You think in long- term scenarios, anticipate future challenges and opportunities while prioritizing sustainability.

How to Apply

If you are passionate about HR and eager to enhance your career in a global organization with regional exposure, we would love to hear from you! Please send your resume to audi.angullia@imerys.com with the subject line “HR Executive Application – [Your Full Name].”