Bukit Batok - Account Payable and Treasury Supervisor (Maternity Cover)

Account Payable and Treasury Supervisor (Account Payable & Treasury related functions) (Maternity Cover)

Commencing: 12 November 2025

Job Purpose

Being the maternity cover of the existing AFM, the supervisor of AP and Treasury function is responsible for the following tasks:

• Assist and report to Director of Finance in all areas relating to finance operation, project, financial reporting, management analysis, account payable and all treasury related matters.
• Work with team members and stake holders to compile data / information for variance / trend analysis, conduct market research, and consolidate analysis to support decision making.
• Prepare / review materials, input, analysis, reports and presentations for senior management meetings, board meetings, parents’ townhall and other purposes.
• Assist in designing, communicating and implementing the new digitalization of internal process wherever required.
• Ensure smooth AP functions by working with the AP team to collate, verify and process payments and staff reimbursement within the internal timeframes.
• Prepare and update cash flow forecast, monitor cash positions and manage all bank and investment related matters, such as changes in authorised bank signatories, FD placement / renewal, purchase / disposal of ST investments, repayments / drawdown / rollover of bank loans, etc.
• Carry out the month end and year end closing process, prepare journal entries, bank reconciliation and monthly schedules.
• Be the key liaison person for all the school fund raising events, monitor internal approval process, the incoming and the disbursement of donations and keep comprehensive records.
• Ensure compliance of budget control by preparing/reviewing/monitoring budget vs actual reports, communicating and highlighting issues to all budget holders.
• Ensure compliance with all internal policies and SOPs in the allocated job functions.
• To be part of the project team in the assigned IT related projects for Finance / Procurement team to assist system improvement, perform testing and close pending issues post to system go-live.
• Update knowledge and expertise of changing statutory requirements, accounting standards, tax laws and charity regulations to determine the implications of such changes to financial / management reporting and internal process.
• Communicate effectively with both internal and external parties, keep complete record of meeting discussions and follow up the outstanding matters closely.

Key Accountabilities

• Supervise and work with the AP team to receive, match, verify and record supplier invoices (both PO and Non PO) in the accounting system.
• Review and ensure the invoices are captured in the correct GL account codes.
• Verify and ensure all the purchased items have followed the internal procurement SOPs and DOA authorization limits; communicate and resolve any discrepancies or exceptions with stakeholders.
• Ensure payment batch is processed at least once a week promptly before the payment due dates of suppliers.
• Identify, communicate and resolve all vendor payments and staff claim issues.
• Attend to queries from relevant stake holders, explain school policies and procedures and propose solutions for the issues identified.
• Continue to streamline payment process within the entire school, clear backlogs and build trust.
• Manage cash process for the School, coordinate with requestors and ensure proper follow up of receipts and invoices submission.
• Assist all ERP post-go live issues, coordinate with ERP consultants, test and close pending issues.
• Prepare new policies, SOPs and new forms for management review and approval.
• Reinforce school policies by identifying communicating and rectifying abnormalities with relevant stakeholders.
• Monitor the actual utilization of budget for all payments, prepare monthly report of actual vs budget for all budget holders and communicate issues whenever necessary.
• Provide professional and technical support to the AP team in a timely manner.
• Other tasks, duties or projects assigned by Director of Finance from time to time.

• In charge of all treasury related functions of finance team.
• Coordinate with banks, financial institutions and payment gateway service providers for all bank related matters.
• Ensure the formalities for bank account open / closures, implementation of new payment gateways and migration of payment portals etc. are done properly.
• Coordinate and ensure all formalities for changes in authorized signatories are prepared properly according to the signing mandate approved by BOG.
• Monitor and ensure the formalities for renewals/withdrawal/payment of Bank Loan/Hedging/FD are carried out within timeframe.
• Oversee and arrange approvals for purchase, disposal and tracking of investment in financial assets.
• Ensure weekly and monthly treasury report are updated correctly within timeline.
• Prepare monthly cash flow forecast with accuracy within the required timeline.
• Ensure the usage of Corporate Card are in line with school policy.
• Monitor bank balances, propose bank transfers, FD renewal / maturity whenever necessary.
• Oversees the entire cash transactions and controls of school, including but not limited to petty cash, donations, kiosk machines, school shop cash collections, etc.
• Other tasks, duties or projects as assigned from time to time.

• Be a partner with the Director of Finance to streamline internal processes and design new policies and procedures.
• Involve and coordinate the assigned pipeline projects, analyse the impacts of current process and propose constructive and feasible improvements and solutions.
• Prepare the assigned new policies and procedures with professional quality of best industry practice and compliance with rules and regulations of the school and the governments.
• Coordinate discussions and meetings with relevant team members, keep proper record of meeting discussions and track project progress.
• Prepare presentations for briefing of new policies/ SOPs to the school management, stake holders and staff (wherever applicable).
• Closely monitor the progress of each assigned project and ensure the tasks are completed within the agreed timelines.
• Other ad-hoc projects/ tasks to be assigned.

• Assist fund-raising activities by coordinating with relevant departments to track funds, monitor disbursement of donations and keep proper accounting records.
• Update financial reports for fund raising events, CARE Committee, Student and Parents Committees.
• Assist all school events for collection and payments.

• Prepare journals to ensure month-end, year-end closings and annual audit tasks are completed within timelines.
• Liaise with external auditor for audit related tasks, including but not limited to preparation of audit schedules, follow up audit issues and prepare supporting documents required by the auditor.
• In charge of month end closing for the allocated functions, prepare/ review related journals, Debit Note, Credit Note.
• Follow up bank reconciliation open items and carry out adjustments.
• Prepare monthly schedules and financial reports required from time to time.
• Coordinate with relevant team members to follow up the open items identified in the monthly schedule.

• Prepare/review quarterly GST filing calculation and reconciliation.
• Review withholding tax calculation and provide technical advice / support to AP officer.
• Assist to establish the control process for all tax compliance aspects.
• Communicate with IRAS, internal and external parties for tax related matters.
• Perform tax filings on IRAS websites.
• Assist to follow up, communicate and resolve tax matters with IRAS.
• Identity potential tax risks proactively and propose solutions.

• Involve in the assigned IT related projects for Finance and Procurement Team.
• Implement new processes and policies in new systems if required.
• Design new forms for internal application/approval and other reports using excel, Jotform, Microsoft Form and any other applicable software.
• Other tasks, duties or projects as assigned by Director of Finance from time to time.

• Bachelor/ master’s degree in accounting, Finance or other equivalents, or professional degrees (e.g. ACCA)
• Hands-on experience in all areas of finance operation, including but not limited to GL, AP, and treasury function for at least 8 to 10 years
• Excellent knowledge and hands-on experience of GST and withholding tax regulations is a must
• Full hands-on experience in handling both external and internal audit
• Expert in payment processing and treasury related functions
• Being IT tech savvy in learning new systems and designing new templates using IT tools
• Good knowledge of Financial Reporting Standards of Singapore and Charity Accounting Standard
• Experience in leading a small team with 3-4 members

• Highly proficient and advanced level in Microsoft Excel, Word and Power Point
• Excellent communication skills in liaising with various internal and external stakeholders
• A stress-taker with high level of tolerance, patience, and proactive mindset in resolving issues across internal and external department
• Willing to be flexible for longer working hours (may include ad-hoc weekends) during peak seasons and school events
• Embrace “student focus” culture and have “customer service” mindset to promote professional services to the community
• Passionate to achieve continuous improvement and willing to go beyond comfort zones
• Able to adapt fast to the changing environment and be “flexible” in possible areas while maintaining professional codes of conducts
• A team player with a spirit of sharing and willing to help others
• Being highly self- motivated, self-driven and proactive to resolve issues
• Able to adjust quickly in the changing environment and embrace on-going changes
• Flexible to take on additional tasks or changes in work scopes when required