Para-legal (Corporate Secretary)

Job Summary:

The Paralegal (Corporate Secretarial) supports the Legal and Corporate Secretarial functions of MDIS by providing administrative, research, and corporate governance support. This role includes preparing and reviewing legal and corporate documents, maintaining statutory records, assisting with regulatory filings, conducting legal research, and supporting internal stakeholders to ensure compliance with relevant laws and corporate governance requirements.

Duties/Responsibilities:

• Work closely with in house counsel and other internal stakeholders on assigned legal, corporate governance, and compliance matters.
• Prepare and review legal and corporate secretarial documents such as resolutions, minutes, agreements, correspondence, and routine filings.
• Assist in maintaining and updating statutory registers and corporate records in accordance with ACRA and other regulatory requirements.
• Support annual return filings, board/committee meeting preparations, and other corporate secretarial processes.
• Conduct legal and regulatory research on education sector requirements, corporate governance, contracts, and compliance matters; prepare written briefs or summaries.
• Assist in fact-checking, gathering information, and coordinating with internal departments for legal or governance matters.
• Organize, maintain, and retrieve legal files, corporate documents, agreements, and confidential records.
• Provide administrative support for hearings, meetings, and internal reviews when required.
• Track and maintain proper documentation of work processes, timelines, and billable or project hours where applicable.
• Perform other legal and corporate secretarial duties as assigned.

Required Skills/Abilities:

• Strong verbal and written communication skills.
• Good understanding of legal terminology, corporate secretarial practices, and ACRA requirements.
• Excellent interpersonal skills with the ability to work collaboratively across departments.
• Strong organizational skills and attention to detail.
• Effective time management and ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to handle sensitive information with discretion and maintain strict confidentiality.
• Proficient in Microsoft Office Suite; experience with corporate secretarial software is an advantage.

Education / Certification and Experience:

• Diploma in Paralegal Studies, Law, Business Administration, or a related field required.
• Bachelor's degree is an advantage.
• Paralegal certification preferred.
• Corporate secretarial experience is required.
• Experience in the education sector or a non-profit environment is beneficial but not required.