[ref. a40097120] Personal Assistant cum Sales Administrator (Japanese-speaking)

Salary Range: 3,000 - 5,000 SGD

Our client is a Lighting Electrical Contractor specializing in various construction projects, including F&B outlets, retail spaces, commercial buildings, and more. They are currently looking for a Personal Assistant cum Sales Administrator (Japanese-speaking).

• Manage CEO’s calendar, appointments, meetings, and travel arrangements
• Provide high-level administrative, coordination, and project support to ensure the CEO’s effectiveness in strategic, operational, and client-facing responsibilities
• Act as a bridge between the CEO, internal departments, and external stakeholders (suppliers, consultants, project partners, and clients)
• Serve as the primary liaison with Japanese principals, business partners, ensuring smooth and accurate communication between them and the CEO
• Translate meeting minutes, contracts, and commercial documents when required, ensuring accuracy and confidentiality
• Organise and attend Board of Director (BOD meetings, prepare documents, take meeting notes, and write the minutes
• Handle confidential documents and company data with discretion
• Support the sales department with sales administrative tasks including preparing quotations, tenders, etc
• Receive, verify and process orders through internal liaison
• Prepare marketing presentation materials and samples
• Maintain and update sales & customer records, distributor agreements, etc
• Compile monthly sales reports
• Direct feedback from customers to relevant departments
• Stay up-to-date with new products and features
• Plan and monitor various marketing activities to be executed by the Marketing Executive

• Variable Bonus (Depends on Company and Individual performance)
• Annual Leave: 14 days
• Medical Leave
• Mobile & Transportation Allowance
• Comprehensive Medical Coverage

【Requirements & Preferences】

• Minimum Diploma in Marketing, Business, or equivalent.
• At least 5 years of experience in a similar role.
• Proficient in English and Japanese (JLPT N2) to perform translations, act as interpreter for the CEO, and communicate effectively with Japanese counterparts.
• Highly proficient in Microsoft Word and Excel, particularly for document processing, sales reporting, and record keeping.
• Excellent interpersonal, multitasking, and organizational skills.
• Strong customer service and relationship management abilities.

We regret that only shortlisted candidates will be notified.

Recruitment Licence: 12C5051