Food Safety Manager - Choa Chu Kang

Job Description: Food Safety Manager – Food Safety & Occupational Health

Position Summary:

The Food Safety Manager is responsible for ensuring compliance with Sodexo APAC HSE standards, Client EHS standards, and all local regulations regarding hygiene, food safety, and occupational health and safety. This role supports the continuous improvement of Health, Safety, and Environment (HSE) performance across all Sodexo-managed Client sites in the region.

Key Responsibilities:

1. Compliance & Implementation

• Ensure compliance with Sodexo APAC HSE standards, Client EHS standards, and local food safety and occupational health regulations.
• Support the review and implementation of the annual HSE improvement plan and roadmap.
• Provide technical advice on relevant legislation (e.g. Food & Occupational Safety Acts), FSMS (Food Safety Management System), internal HACCP programs, and HSMS (Health & Safety Management System).
• Monitor and implement Sodexo's Health & Safety policies and programs at all Client sites.

1. Site Mobilization & Pre-Opening Support

• Support all new site mobilizations with food and workplace safety compliance.
• Conduct pre-opening inspections, food hygiene audits, and due diligence checks.
• Recommend improvements based on inspection findings to ensure readiness.

1. Risk Management

• Form and lead HACCP and Risk Assessment teams.
• Prepare, verify, and implement HACCP plans and risk assessments in collaboration with the operations team.
• Ensure availability of risk documentation at all business sites.

1. Training & Development

• Coordinate and deliver HSE training programs (on-the-job and classroom).
• Conduct HSE induction for all new staff.
• Train department teams on food safety and occupational health.
• Maintain training records (digital and physical) and develop a Training Needs Analysis (TNA) and matrix.
• Organize external certifications/trainings (e.g. SFA, First Aid, Fire Safety).
• Conduct regular HSE awareness workshops.

1. Audits & Inspections

• Conduct internal audits as per Sodexo FSMS, HSMS, APAC, and Client-specific requirements.
• Generate audit reports, identify gaps, and ensure action plans are implemented.
• Perform follow-up inspections and track closure of non-conformities.

1. Incident & Accident Management

• Ensure prompt reporting of all incidents (injuries, food safety, damages, near misses) using Salus (Sodexo’s reporting tool) and Client’s reporting systems.
• Conduct root cause analysis for all recordable incidents and lost time injuries.
• Recommend corrective actions and monitor their implementation and effectiveness.
• Track and report key HSE performance metrics.

1. Vendor & License Management

• Ensure all required legal licenses (e.g. SFA, Liquor license) are valid and renewed on time.
• Coordinate with the country HSE team for license renewals.
• Address vendor-related food safety deviations with relevant stakeholders.
• Conduct vendor audits (especially for high-risk suppliers) in coordination with the supply chain team.
• Organize food and health safety awareness sessions for vendors.

1. Safety Culture & Behavior

• Promote and lead a culture of safety and safe behavior among staff, contractors, and vendors.
• Conduct regular safety walks at the site.
• Increase HSE awareness at all levels of the organization.

1. Documentation & Reporting

• Develop and implement Local Operating Procedures (LOPs), Standard Operating Procedures (SOPs), and Safe Systems of Work (SSOW).
• Maintain updated safety records, training documents, manuals, and certificates.
• Generate and analyze safety data and reports.
• Provide accurate and timely reporting to country and regional teams using internal and client-facing platforms.
• Follow up on Corrective Action Requests (CARs), especially those raised against suppliers.

Additional Notes:

• The role requires close collaboration with Sodexo country and regional HSE teams, as well as site operations.
• A proactive approach to continuous improvement and fostering a positive safety culture is essential.