[ref. u0418221] Executive Assistant cum Admin Manager - Bedok

Are you a smart, energetic, highly organized, effective communicator and entrepreneur?

This is a position which offers you opportunities for growth and development.

• Manage the CEO's daily and weekly schedule, arrange appointments, meetings, conference calls, coordinate travels, etc., determine purposes and priorities, rationalise recurring meetings. Coordinate logistics when necessary.
• Attend meetings and keep minutes.
• Perform administrative work such as expense claims, filing, etc.
• Perform work that requires a high level of discretion and confidentiality, ensure they remain secure.
• Coordinate activities among teams and outside parties. Contact personnel at all organizational levels on behalf of the CEO.
• Communicate on behalf of the CEO, determine the most appropriate method of communication by assessing situations and applying judgement.
• Handle special and adhoc projects, follow up with others on key initiatives or special requests.
• Conduct research, prepare presentations or reports.
• Ensure compliance with the company policies and procedures.
• Assist employees in their booking for travel requests (eg. Flight and Hotel bookings)
• Responsible for the management of total office and administration function of the office including but no limited to issue resolution / crisis management, business continuity planning, housekeeping, reception and pantry supplies, mail room and courier.
• Assist with facility management matters with coordination with other departments (eg. HR/IT etc)

• Bachelor’s degree in Business Administration or related disciplines.
• Excellent judgment and a high level of professionalism and discretion, especially when handling sensitive and/or confidential information.
• Self-starter with strategic problem-solving skills and a natural desire to take on new challenges.
• Strong ability to coordinate, prioritize and execute multiple activities at the same time.
• Detail-oriented with strong organization, time management, and follow-up skills.
• Excellent written communicator – able to communicate effectively and persuasively to a variety of constituencies.
• Strong interpersonal skills and ability to work both independently and with a team.
• Excellent ability to take direction, plan ahead and anticipate needs.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint and general comfort with technology.