Executive Assistant (1 year Direct Contract / Report to Managing Director) DP58 - Choa Chu Kang

Responsibilities

• Efficiently manage the MD’s calendar, scheduling appointments, meetings, and travel arrangements, including coordination with the teams.
• Monitor, prioritize, and respond to emails, drafting replies or redirecting as needed.
• Screen and direct phone calls, ensuring timely handling of correspondence across regions.
• Track time-sensitive issues and follow up on action items with precision.

• Prepare and distribute agendas, materials, and presentations for meetings, ensuring accessibility for all stakeholders.
• Attend meetings, take detailed notes, draft minutes, and track action items.
• Maintain strict confidentiality regarding sensitive business, financial, and personnel matters.

• Act as the primary point of contact for internal and external stakeholders, including team members in other countries, managing inquiries and providing or redirecting information.
• Facilitate seamless communication between the MD and other departments ensuring timely and accurate information flow.

• Maintain organized, up-to-date electronic and physical filing systems, ensuring documents are easily accessible.
• Prepare, proofread, and format correspondence, reports, and presentations with accuracy.

• Assist the MD in monitoring project timelines, milestones, and deliverables, coordinating with cross-functional teams.
• Gather data and facilitate project progress by collaborating with team members and other departments.

• Degree in Business Administration, Office Management, or a related field.
• Proven experience as an Executive Assistant or similar role supporting senior executives
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools, project management software, and cloud storage platforms.
• Exceptional organizational and time management skills with a proven ability to prioritize and meet deadlines.
• Meticulous attention to detail and accuracy in handling documents and communications.
• Ability to handle confidential information with discretion and integrity.
• Resourcefulness, problem-solving skills, and a proactive approach to challenges.
• Collaborative mindset with the flexibility to take on unexpected tasks and work effectively with international teams.

How to Apply:

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