Executive Assistant to CEO - Toa Payoh

Job Summary:

We are seeking a highly capable and versatile Executive Assistant to provide both administrative excellence and strategic support to the CEO. This hybrid role combines the organizational and operational focus of a top-tier Executive Assistant with selected responsibilities of a Chief of Staff, ensuring the CEO’s office runs smoothly while advancing strategic priorities across the organization.

1. Executive & Administrative Support

• Manage and optimize the CEO’s calendar, appointments, and travel arrangements.
• Prepare reports, presentations, briefs, and meeting minutes.
• Act as a gatekeeper for the CEO by managing correspondence, inquiries, and priorities.
• Ensure the CEO is well-prepared for meetings, events, and business trips.

1. Strategic Coordination

• Track key projects and strategic initiatives, ensuring alignment with the CEO’s goals.
• Develop dashboards, trackers, and reports on organizational progress.
• Conduct research and prepare briefing notes to support CEO decision-making.
• Follow up with stakeholders to ensure action items are completed.

1. Project & Meeting Management

• Support cross-departmental initiatives, ensuring deliverables are on time.
• Assist in preparing agendas, documentation, and follow-ups for management or board meetings.

1. Communication & Stakeholder Engagement

• Draft and edit correspondence, emails, and presentations on behalf of the CEO.
• Coordinate internal communications, including CEO updates to staff.
• Serve as a first point of contact for high-level stakeholders, ensuring timely responses and follow-up.

1. Operational Excellence

• Identify process improvements to enhance efficiency of the CEO’s office.
• Implement systems to track priorities, KPIs, and performance metrics.
• Uphold the highest standards of confidentiality and discretion.

• Bachelor’s degree in Business Administration, Management, or a related field.
• Proven experience as an Executive Assistant, Chief of Staff, or in a similar role.
• Strong organizational and time-management skills, with the ability to manage multiple priorities.
• Excellent written and verbal communication skills in English and Chinese (required); French is considered a strong bonus.
• High level of discretion, professionalism, and problem-solving ability.
• Proficiency in Microsoft Office Suite and productivity tools.

• Exposure to strategic planning, project management, or business operations.
• Ability to work independently, anticipate needs, and drive follow-ups.
• Strong interpersonal skills to manage relationships across all levels.
• Adaptability and resilience in a fast-paced, multicultural environment.

Positioning

This role is ideal for a highly capable Executive Assistant who is ready to step beyond administration into strategic coordination. It offers a career pathway toward a future Chief of Staff position, while delivering immediate impact by ensuring both the CEO’s daily effectiveness and the company’s broader alignment.