Executive Assistant

The Executive Assistant will provide high-level administrative, operational, and strategic support to senior leadership. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Beyond traditional administrative duties, the EA will act as a key coordinator across teams, ensuring alignment, tracking key initiatives, and enabling leadership to operate efficiently and effectively.

Key Responsibilities

• Manage complex calendars, scheduling internal and external meetings across multiple stakeholders and time zones
• Coordinate travel arrangements, itineraries, and logistics
• Prepare briefing materials, presentations, and reports for meetings
• Screen and prioritize communications, including emails, calls, and correspondence
• Act as a gatekeeper while maintaining strong relationships with key stakeholders

• Support the planning, tracking, and execution of key strategic and operational initiatives
• Coordinate cross-functional projects between leadership and internal teams
• Monitor project timelines, deliverables, and follow-ups to ensure accountability
• Assist in preparing project updates, dashboards, and status reports
• Identify inefficiencies and propose improvements to workflows and processes

• Liaise with internal teams and external partners on behalf of senior leadership
• Ensure clear and timely communication across departments
• Draft and edit communications, presentations, and internal announcements
• Support meeting facilitation, including agenda setting, minutes-taking, and follow-up actions

• Handle sensitive information with the highest level of confidentiality
• Exercise sound judgment in managing confidential matters and communications

• Oversee administrative processes and ensure smooth day-to-day operations
• Maintain organized records, files, and documentation
• Support ad-hoc tasks and special projects as required

• Bachelor’s degree or equivalent experience
• 5–10+ years of experience as an Executive Assistant, preferably supporting C-suite or senior leadership
• Strong organizational and multitasking abilities with high attention to detail
• Excellent written and verbal communication skills
• Proven ability to manage projects and coordinate across teams
• High level of professionalism, discretion, and integrity
• Proficiency in tools such as Microsoft Office, Google Workspace, and collaboration platforms
• Ability to work independently and anticipate needs proactively

• Experience in a fast-paced or high-growth environment
• Exposure to business operations, finance, or strategy functions
• Experience supporting multiple senior stakeholders