Admin Executive (FT/Flexi) Admin Executive (FT/Flexi) - Toa Payoh

The Admin Executive will handle a diverse range of administrative and clerical tasks, contributing to a productive and well-organized work environment.

Key Responsibilities:

• Coordinate and schedule meetings, appointments, and travel arrangements for staff and management.
• Help organize company events, workshops, and team-building activities.
• Conduct basic research and compile information as requested.
• Draft and proofread correspondence, emails, and internal communications.
• Liaise with vendors, suppliers, and external service providers.
• Facilitate internal communication flow between departments.
• Handle confidential information with discretion and professionalism.
• Accurately enter and update data in various systems and databases.
• Maintain and organize company records, contracts, and confidential documents.
• Generate reports and summaries from collected data.
• Handle incoming and outgoing mail, couriers, and deliveries.
• Manage and direct phone calls, taking messages and providing information as needed.
• Maintain and update filing systems (physical and digital) to ensure easy retrieval of documents.
• Assist with the preparation of presentations, reports, and other documents.
• Manage office equipment (printers, copiers, projectors) and coordinate maintenance/repairs as required.
• Maintain a clean, organized, and professional office environment.
• Manage office supplies inventory, place orders, and ensure timely replenishment.
• Undertake any other administrative duties or special projects as assigned by management.

Requirements:

• Candidate must possess at least GCE "A" Level & Above
• No or minimum experience required
• Proficient in MS Office
• Able to communicate well and pro-active
• Able to work independently and attention to detail
• Positive working attitude, hardworking, and willing to take up challenges.

To Apply: Please submit your resume in pdf format (preferably with a photo) detailing your qualifications and experience.