Executive Assistant I Contract

Executive Assistant

Our client is seeking a highly organised and detail-oriented Executive Assistant to support end-to-end coordination of grant processes and secretariat functions. This role plays a critical part in ensuring the accuracy, timeliness, and governance compliance of grant submissions and approvals.

You will work closely with internal stakeholders and Principal Investigators (PIs), managing complex timelines and facilitating smooth execution of grant-related activities.

• Coordinate and manage the end-to-end grants management process, ensuring accuracy, completeness, and adherence to timelines
• Act as a key liaison between HQ and Principal Investigators (PIs), ensuring clear and timely communication
• Track and manage multiple grant timelines, ensuring milestones and submission deadlines are met
• Schedule and allocate sufficient time for proposal reviews and completeness checks
• Coordinate and secure endorsements and signatories in line with governance requirements
• Maintain proper documentation and records to ensure auditability and traceability
• Monitor progress across workstreams and proactively follow up to mitigate delays
• Drive secretariat functions, including preparation of papers, meeting coordination, and tracking action items
• Manage logistics for high-level stakeholder meetings
• Support data consolidation, tracking, and reporting for grant activities

• Highly meticulous with a strong attention to detail
• Strong sense of ownership and accountability in managing deliverables end-to-end
• Able to work with urgency in deadline-driven environments
• Excellent organisational and project coordination skills
• Proficient in Microsoft Office (Excel, Word), especially in handling detailed documentation and data
• Strong communication and stakeholder management skills
• Able to work independently and exercise sound judgment in a fast-paced environment

• Degree in Biomedical Sciences, Finance, Business Management, or related fields
• Prior experience in grants management, secretariat roles, or multi-stakeholder coordination
• Familiarity with governance, compliance, or structured approval processes

How to Apply: Interested applicants, please click on the “Apply Now” to submit your updated resume.

Please note: Due to the anticipated high volume of applications, only shortlisted candidates will be contacted. All information provided will be treated with strict confidentiality and used solely for recruitment purposes.

Peoplebank Singapore Pte Ltd | EA Licence No: 08C5248