Procurement Executive - Geylang

About the Role

We are looking for a highly motivated and detail-oriented Procurement Executive to support efficient and cost-effective purchasing across all Busy Bees Singapore childcare centres. This role combines operational excellence with analytical insight — ensuring smooth procurement processes, cost savings, and strong vendor relationships.

1. Strategic Sourcing & Vendor Management

• Identify and evaluate vendors to ensure competitive pricing, quality, and service standards.
• Manage vendor relationships, contracts, and performance metrics (KPIs).
• Conduct regular supplier reviews and market research to support strategic sourcing projects.
• Analyse Total Cost of Ownership (TCO) to drive cost efficiency and quality improvements.

1. Procurement Operations & PO Management

• Coordinate monthly centre orders and verify appropriate quantities and cost control.
• Process, review, and approve Purchase Orders (POs) and purchases via authorised platforms.
• Ensure timely delivery of goods and services, resolving discrepancies and shortages promptly.
• Maintain product records and pricing in NetSuite; support procurement-related projects and initiatives.

1. Data Analysis & Reporting

• Collect and analyse procurement and spend data to identify cost-saving opportunities.
• Prepare reports and dashboards on procurement performance, spend trends, and vendor analysis.
• Present data-driven insights and recommendations to internal stakeholders.
• Coordinate delivery schedules and consolidate monthly vendor expense reports.

1. Stakeholder Management

• Serve as the main point of contact for all centre-level procurement queries.
• Liaise with vendors on delivery, quality, and scheduling issues.
• Provide guidance on procurement policies, processes, and troubleshooting daily issues.
• Foster collaboration to improve communication and operational efficiency across teams.

1. Governance & Compliance

• Ensure all procurement activities comply with company policies and regulations.
• Maintain accurate records and manage contract renewals and expirations.
• Recommend process improvements for enhanced efficiency and transparency.

• Diploma in Supply Chain Management, Business Administration, Finance, or a related field.
• Minimum 2 years of procurement experience in a similar capacity.
• Strong proficiency in Excel (Pivot Tables, VLOOKUP) and/or analytics tools (e.g., Power BI).
• Excellent negotiation, communication, and problem-solving skills.
• Detail-oriented, organised, and able to manage multiple priorities independently.
• Proficiency in procurement software (e.g., NetSuite, MS Office Suite).

Preferred:

• Knowledge of contract law and procurement regulations.
• Experience in a multi-site or education-related industry.

Why Join Us

At Busy Bees Singapore, you’ll be part of a dynamic and purpose-driven organisation that values precision, collaboration, and impact. Join us in shaping efficient systems that support educators and children across our network of centres.