Senior Executive, Regional Corporate Support, Legal and Compliance - Bukit Merah

Job Purpose:

1. He/She is required to provide support to Regional Corporate Support, Legal & Compliance (RCSLC) division, which the team will work not only with our group companies in Singapore, but also Japan Headquarter and group companies in Southeast Asia and Oceania.
2. He/She will be responsible for administrative task of the team and corporate management related matters in our company, which is one of the companies under Region Corporate Management while plays its regional office role.

Job Duties and Responsibilities:

1. Governance over Group Companies:

• He/She is required to support the team that responsible for establishing/revise of the group company management guidelines continuously, including but not limited to change of law, headquarters regulation change.
• Provide support on regular checking exercise with the group companies to ensure their operations and management system are conducted upon referring to the group management guidelines.
• Assist on group approval system that should be followed by the group companies and its adoption for respective material business matters (e.g., Change of directors, investment, dividend arrangement, etc.).
• Assist on coordination with group companies for respective corporate profile updates.

1. Monitoring on Group Companies:

• Provide support in establishing procedures for periodically checking and reporting on the group of companies’ business operations (i.e. Organization charts, headcount report etc.) and financial performance and ensuring that it is in line with the approved Business Plan.
• Provide support to establishing/ clarifying the procedures of their reports, follow up with group of companies if detects their financial and non-financial performances are deviated from Business Plan.
• Responsible for updating and maintaining filing and repository.

1. Budgeting/ Financial Performance:

• Provide assistance for preparing and verifying the Budget and forecast and cost allocation of each department/ division, under supervision of superiors.
• Assist on financial performance monitoring. (i.e. Budget vs Actual, dedicated project cost control, and Balance Sheet etc.).

(B) Legal and Compliance:

1. Maintenance of Internal Rules and Policies:

• Manage the administration and upkeep the company policies, assist superiors to facilitate companywide deployment of launched policies and procedures. This includes policies implementation, governance, and compliance activities in our company with superior include establishing disciplinary measures to prevent future compliance breaches, where appropriate.
• Assist superiors to develop comprehensive training materials and deliver effective in person compliance training sessions to employees.

1. Meeting/Committee Management:

• Administering and organizing meetings of the group companies and our company (e.g.: Board of Directors Meetings, Shareholders’ Meeting, etc.).
• Prepare draft minutes of attended meetings and responsible for minutes filing.

1. Legal Management:

• Aid with collaboration with group companies on liaising with external legal counsel.
• Reviewing contracts and other legal documents, under supervision of superiors.
• Safeguard post-signature tracking and ensure proper filing.

He/ she will be required to undertake ad-hoc tasks as per required.

Job Requirements:

• Diploma/ bachelor’s degree in business, corporate governance or related field.
• 3-5 years of experience in corporate support, legal & compliance. Candidates with limited relevant experience are welcome to apply.
• Knowledge with Companies act and other regulations which are applicable in Singapore.
• Experience on implementation of an organization’s policies and compliance principles & frameworks related work.
• Good interpersonal skills.
• Good organization and follow-up skills, set priorities and meet deadlines.
• An open-minded and hands-on person who easily adapts to a fast-paced environment and ability to work independently and collaboratively in a fast-paced environment.
• Positive learning attitude, able to multi-task and detailed orientated