Logistics & Warehouse Assistant

Working Hours: 9:00am to 5:30pm (Monday to Friday)

Logistics & Warehouse Assistant – Job Description

Job Summary

We are seeking a responsible and organized Logistics & Warehouse Assistant to support daily logistics operations. The role involves coordinating orders, arranging deliveries, managing inventory records, and ensuring smooth communication between warehouse, suppliers, and customers.

Key Responsibilities

• Prepare delivery orders (DO) and invoices
• Coordinate with warehouse team for picking and packing of goods

• Arrange transportation with delivery drivers or courier companies
• Monitor delivery schedules and ensure timely delivery to customers
• Booking parcel shipment with courier company from DHL / FedEx portal

• Update stock movement and inventory records in the in-house systems
• Assist with monthly and year end stock take

• Familiar with Singapore import and export regulations
• Ensure compliance with international shipping regulations
• Prepare shipping documents such as delivery orders, packing lists, and invoices
• Address any issues related to shipping delays, lost shipments, or damaged goods
• Ensure accurate billing based on freight forwarder quote
• Maintain proper filing and record keeping of shipping documents

• Liaise with warehouse team, suppliers, and customers on delivery & collection arrangements
• Follow up on delivery status and resolve shipment issues or delays

• Diploma or relevant qualification in Logistics, Supply Chain, or Business Administration
• 2-3 years of logistics or warehouse experience
• Basic knowledge of logistics operations and documentation
• Knowledge of ERP systems (SAP, Oracle, etc.) / CRM platform
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Good communication and organizational skills
• Ability to multitask and work in a fast-paced environment
• Performs other general warehouse duties when assigned
• Experience working in an IT industry is a plus
• Experience within an import/export company is a plus
• Experience working in a bonded warehouse is a plus