WAREHOUSE & LOGISTICS ADMIN ASSISTANT

Position Title: Admin Staff – Warehouse & Logistics

Department: Warehouse & Logistics

Reports To: Warehouse & Logistics Supervisor / Manager

Job Summary

Responsible for providing administrative support to the warehouse and logistics operations, ensuring accurate documentation, efficient coordination of deliveries/shipments, and compliance with company procedures.

1. Administrative Support

• Prepare and maintain accurate records for incoming and outgoing goods.
• Update inventory and stock movement in the system.
• Prepare delivery orders, invoices, packing lists, and shipping documents.
• Handle data entry and filing of warehouse and logistics records.

1. Coordination & Communication

• Liaise with transporters, suppliers, and customers for delivery arrangements.
• Coordinate with the warehouse team for loading/unloading schedules.
• Communicate shipment status updates to relevant departments.

1. Inventory Control

• Assist in periodic stock counts and reconciliation.
• Monitor stock levels and inform supervisor of low inventory.

1. Compliance & Safety

• Ensure documentation complies with internal SOPs and regulatory requirements.
• Maintain proper filing of all logistics-related documents.

1. Other Duties

• Support other ad-hoc warehouse/logistics tasks assigned by management.
• Assist in improving workflow and administrative processes.

• Minimum GCE ‘O’ Level or equivalent; Diploma preferred.
• At least 1–2 years’ experience in warehouse, logistics, or related administrative roles.
• Proficient in Microsoft Office (Excel, Word) and basic ERP/WMS systems.
• Good communication and coordination skills.
• Detail-oriented, organized, and able to work in a fast-paced environment.

• Office-based within warehouse environment.
• May require occasional overtime during peak seasons.