Manager, Administration - Bedok

The Manager plays a strategic role in supporting both corporate and hotel operations through streamlined administrative policies and continuous process improvement.

• Lead and manage the administration team to ensure smooth and efficient day-to-day office operations for both corporate and hotel entities.
• Develop and implement administrative policies and procedures to enhance productivity and ensure compliance with regulatory requirements.
• Oversee procurement and inventory management of office supplies, printed materials, and operational forms, ensuring cost-efficiency and availability.
• Manage vendor relationships and service contracts related to office maintenance, IT services, facilities, and utilities.
• Supervise and coordinate the renewal of mandatory permits, insurances (e.g. Property Fire Insurance, Public Liability Insurance), and licenses in a timely manner.
• Ensure effective communication of essential notices and updates (e.g. fire evacuation drills, scheduled power shutdowns) to relevant teams.
• Review and approve sourcing activities, including vendor selection and cost comparison, in line with procurement guidelines.
• Oversee corporate-level correspondence, document handling, and dispatch processes.
• Supervise front desk and reception operations, ensuring high standards of service and professionalism.
• Provide support in the planning and coordination of internal meetings, events, and facility bookings.
• Monitor administrative budgets and prepare reports for management review.
• Collaborate closely with internal stakeholders to identify and implement process improvements.
• Undertake any other duties or strategic initiatives as assigned by senior leadership.
• Any other adhoc duties required.

• 3 - 5 years experience in an Admin capacity in the corporate office of a hotel preferred
• Nitec in office skills/ Diploma in Business Administration and/or other equivalent professional qualifications
• A highly resourceful, proactive yet calm and organised professional with good written/ verbal communication and time management skills
• Having the highest ethical standards
• A high dregree of self-motivation and drive to high performance, while instiling a culture of positive engagement and care at the workplace