[ref. l79815401] Experienced Personal assistant and office manager - Geylang

新加坡华泰能源有限公司，一家位于新达城的蓬勃发展的能源公司，现诚聘一位经验丰富的私人助理兼办公室主任加入我们的团队。负责为高管团队提供全面的行政支持。

Huatai Energy Pte Ltd, a thriving energy company located in Suntec, is seeking an experienced Personal Assistant and Office Supervisor to join our team. Provide comprehensive administrative support to the executive team.

• 协调和安排会议，准备会议资料，并记录会议纪要。
• 管理文件和邮件，确保文件存档井然有序。
• 接听和转接电话，处理日常通讯。
• 协助处理签证申请和其他行政事务。
• 负责办公室用品的采购和管理。
• 协助组织客户接待。
• 董事安排的其他行政助理工作，根据需要提供支持。
• 监督办公室的整体环境，包括物资、设施及设备维护。
• 制定、实施并优化办公室政策和流程。
• 作为供应商、服务提供商及大楼管理方的主要联络人。
• 与财务团队协调处理薪资、福利及采购相关事宜。
• 监督行政人员（如适用）并合理分配任务以确保工作负荷平衡。
• 支持新员工入职并确保顺利融入团队。
• 维护准确的员工出勤记录，包括合同、执照及人事档案。
• 确保遵守当地劳动法、工作场所安全及公司各项政策。

Key Responsibilities:

• Coordinate and arrange meetings, prepare meeting materials, and take minutes.
• Manage documents and emails, ensuring files are organized and archived properly.
• Answer and route phone calls, handle daily correspondence.
• Assist with visa applications and other administrative tasks.
• Manage the procurement and inventory of office supplies.
• Assist in organizing company events and team-building activities.
• Provide support for other administrative tasks as needed.
• Oversee the general office environment, including supplies, facilities, and equipment maintenance.
• Develop, implement, and improve office policies and procedures.
• Serve as the main point of contact for vendors, service providers, and building management.
• Coordinate with finance teams on payroll, benefits, and procurement-related matters.
• Supervise administrative staff (if applicable) and delegate tasks to ensure workload balance.
• Support onboarding for new employees and ensure smooth integration.
• Maintain accurate employee attendance records, including contracts, licenses, and personnel files.
• Ensure compliance with local labour laws, workplace safety, and company policies.

• 本科及以上学历，具备5年以上办公室主任经验。
• 流利的中文和英文听说读写能力，能够胜任与国际客户的沟通。
• 熟练使用 Microsoft Office 办公软件 (Word, Excel, PowerPoint, Outlook)。
• 具备优秀的组织能力、时间管理能力和沟通能力。
• 细致认真，责任心强，能够在快节奏的环境中高效工作。
• 具有良好的团队合作精神和职业素养。

Qualifications:

• Bachelor's degree or above, with one or more years of experience as an office manager.
• Fluent in spoken and written Mandarin and English, capable of communicating with international clients.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, time management, and communication skills.
• Meticulous, responsible, and able to work efficiently in a fast-paced environment.
• Strong teamwork skills and professional ethics.

• 具有竞争力的薪酬和福利待遇，包括CPF、带薪年假、节日福利等。
• 舒适的工作环境和良好的职业发展机会。
• 积极向上、团结友爱的团队氛围。

We Offer:

• Competitive salary and benefits package, including company insurance, paid annual leave, and holiday bonuses.
• Comfortable work environment and excellent career development opportunities.
• Positive, supportive, and friendly team atmosphere.

有意者请将简历及薪资期望发送至：[email protected]

Please send your resume and salary expectations to: [email protected]