Bukit Batok - Project Coordinator

• Coordinate with internal teams, contractors, suppliers, and regulatory authorities to ensure timely delivery of materials and services.
• Control and manage project relevant documents.
• Create and maintain intercompany ERP system.
• Issue PO and invoices to job partners.
• Assist communication with contractors, suppliers under responsible project manager, project engineer or repair manager.
• Maintain comprehensive project documentation including permits, schedules, progress reports, and status updates under responsible project manager, project engineer or repair manager.
• Travel coordination of manpower mobilization, such as travelling documents, flights and accommodation etc.
• Check and prepare required site attendance documents to dispatch crews onsite.
• Ensure full compliance with safety, health, and environmental regulations.
• Check and edit project completion documents including expense evidence to issue draft invoice.
• Support budget tracking activities and assist with invoice verification and cost control.
• Support logistics planning, especially around marine equipment handling and mobilization.

JOB PURPOSE:

The coordinator plays a key part in keeping projects on track, within budget, and aligned with company standards.

KEY ACCOUNTABILITIES:

• Assist in the planning and execution of offshore projects.
• Coordinate with internal teams, contractors, suppliers, and regulatory authorities to ensure timely delivery of materials and services.
• Control and manage project relevant documents.
• Create and maintain intercompany ERP system.
• Issue PO and invoices to job partners.
• Assist communication with contractors, suppliers under responsible project manager, project engineer or repair manager.
• Maintain comprehensive project documentation including permits, schedules, progress reports, and status updates under responsible project manager, project engineer or repair manager.
• Travel coordination of manpower mobilization, such as travelling documents, flights and accommodation etc.
• Check and prepare required site attendance documents to dispatch crews onsite.
• Ensure full compliance with safety, health, and environmental regulations.
• Check and edit project completion documents including expense evidence to issue draft invoice.
• Support budget tracking activities and assist with invoice verification and cost control.
• Support logistics planning, especially around marine equipment handling and mobilization.

PERFORMANCE INDICATORS:

• Accuracy of project documentation and reporting
• Timeliness of logistics and manpower arrangements
• Compliance rate with HSE and project standards

QUALIFICATIONS, EXPERIENCE & SKILLS:

Minimum Qualification:

• Diploma in Engineering, Project Management, or a related technical field. Equivalent technical certifications combined with relevant experience may also be considered.
• Singaporean or PR

Minimum Experience:

• 2-5 years of experience in project coordination or a similar role, preferably in engineering, marine, oil & gas, or industrial sectors.

General Skills:

• Ensures accuracy in documentation, reporting, and communication to minimize errors and maintain project integrity.
• Skilled in using project management and documentation tools such as MS Project, Primavera, document control systems, and the full Microsoft Office Suite (especially Excel and Word).
• Flexible in adjusting to shifting priorities, dynamic project scopes, and unexpected challenges.
• Works effectively in cross-functional teams, supports colleagues, and fosters a collaborative work environment.
• Strong written and verbal communication skills to ensure clear coordination with internal and external stakeholders.
• Maintains confidentiality and demonstrates professionalism when handling sensitive information.