Operations & Inventory Coordinator

Key Responsibilities

• Create and issue purchase orders
• Follow up with suppliers on delivery status and timelines
• Sourcing and obtaining quotations
• File warranty claims with suppliers when needed, co-ordinate between suppliers and internal teams for required information and follow up until closure of such cases

• Maintain accurate inventory records and stock levels in system
• Monitor stock levels and initiate replenishment for commonly used items to avoid stock shortages
• Create and maintain inventory item codes and master data for new items
• Investigate stock discrepancies and coordinate with warehouse team for resolution
• Coordinate and participate in periodic stock take exercises
• Compile stock-take results and highlight discrepancies for review and correction, ensuring accurate counting and reconciliation

• Coordinate inbound & outbound deliveries, receiving and issuing of goods with warehouse team
• Verify deliveries against purchase orders and documentation
• Prepare delivery documents (delivery orders, packing lists, etc.)
• Work with warehouse team to ensure proper recording of all stock movements (in/out)
• Ensure timely and accurate updates of inventory records

• Maintain operational documentation and filing
• Support other general operational or administrative tasks as assigned
• Ensure timely follow-up and closure of assigned tasks

• 2–5 years’ experience in operations, purchasing, logistics, or inventory control
• Experience with ERP or structured inventory systems preferred
• Strong Excel and data accuracy skills
• High attention to detail (critical for stock accuracy)
• Good coordination and communication skills
• Able to manage multiple operational workflows simultaneously