Procurement Assistant

Job Summary

We are seeking a meticulous and proactive Procurement Executive / Purchasing Assistant to manage sourcing, tendering, negotiation, and purchasing activities. You will ensure timely procurement of materials and services, maintain strong supplier relationships, and support overall operational efficiency.

• Support the full spectrum of procurement activities — sourcing, quotation, negotiation, order placement, and delivery coordination.
• Ensure all purchases comply with user specifications and company policies.
• Negotiate with suppliers and vendors for optimal pricing, payment terms, and timely delivery.
• Expedite orders and monitor deliveries to meet project timelines.
• Maintain accurate procurement records, pricing data, and documentation.
• Liaise with suppliers on product quality issues, claims, and replacements.
• Coordinate with logistics and finance teams on delivery and payment matters.
• Collaborate with project, sales, and procurement teams to support operational needs.
• Evaluate and manage supplier performance based on quality, cost, and reliability.
• Conduct market research to identify new suppliers and stay updated on market trends.
• Ensure compliance with internal procurement policies and procedures.
• Perform any other duties as assigned by the immediate superior or management.

• Diploma or Degree in Business, Supply Chain, or related discipline.
• Minimum 2 years of relevant experience in procurement or purchasing.
• Knowledge of local and overseas material and equipment sources.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Strong negotiation, communication, and interpersonal skills.
• Detail-oriented, organized, and able to manage multiple tasks effectively.
• Bilingual in English and Mandarin to liaise with Mandarin-speaking suppliers.
• Proactive, independent, and a strong team player with a positive attitude.